Administrative Coordinator

Be the First Impression. Help Build Careers. Grow With Us.

Wooster, Ohio | Full-Time | Monday-Friday, 8:00 AM-5:00 PM
Pay: $20-$24 per hour
, based on experience

Are you someone who enjoys helping people, staying organized, and keeping everything running smoothly?

Spherion Mid Ohio is looking for an Administrative Coordinator to join our growing team in Wooster Ohio. As the first person candidates, employees, clients, and visitors meet when they walk through our doors, you'll play an important role in creating an outstanding first impression while supporting our recruiting team behind the scenes.

This position is ideal for someone who enjoys a fast-paced environment, thrives on multitasking, and wants to build a long-term career in recruiting, human resources, or business operations.

No two days are exactly alike, but your responsibilities will include:

• Welcome candidates, employees, clients, and visitors with professionalism and exceptional customer service
• Answer incoming calls and direct inquiries to the appropriate team members
• Assist applicants through the application, hiring, and onboarding process
• Review applications and conduct initial candidate screenings
• Support recruiters with administrative hiring activities
• Coordinate drug screens, background checks, and onboarding documentation
• Maintain accurate applicant and employee records within our Applicant Tracking System (ATS)
• Complete VMS data entry and prepare weekly reports
• Send employee communications through text messaging and other platforms
• Order office supplies and help maintain a professional, welcoming office environment
• Support employee engagement initiatives and assist with client visits
• Represent Spherion Mid Ohio at job fairs, Chamber events, and community outreach opportunities

We're looking for someone who enjoys working with people just as much as staying organized.

• Friendly, professional, and confident communicating in person, over the phone, and through email and text
• Highly organized with exceptional attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Dependable, resourceful, and eager to learn
• Proficient in Microsoft Office and comfortable learning new technologies
• A positive team player who enjoys helping others succeed

• 1-3 years of experience in customer service, office administration, recruiting, sales support, retail management, hospitality, or a related field
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Experience using Microsoft Office (Word, Outlook, Excel)
• Familiarity with Wayne County communities, including Wooster, Orrville, and Rittman, is a plus
• Staffing experience is helpful, but not required; we're happy to train the right person

We're more than a staffing company, we're a team dedicated to changing lives, supporting local businesses, and strengthening our communities.

• Competitive hourly pay
• Health, dental, and vision insurance
• Simple IRA with company match
• Paid time off and paid holidays
• Ongoing training and professional development
• Opportunities to grow within an established staffing and recruiting organization serving 12 counties across Mid Ohio
• A collaborative, supportive team that values your contributions

Spherion Mid Ohio is an Equal Opportunity Employer and is committed to creating an inclusive workplace where everyone has the opportunity to succeed.