Accounts Payable Administrator

Position: ACCOUNTS PAYABLE ADMINISTRATOR
JOB SUMMARY :

The Accounts Payable Administrator is responsible for the accurate and timely processing of vendor invoices for payment.

DUTIES/RESPONSIBILITIES:

The requirements listed below are representative of the essential duties required:

• Voucher and process 3-way match invoices.
• Code and Voucher Non-PO invoices from vendors.
• Assist in weekly check runs.
• Assist in weekly wire payment processing.
• Process credit memos received from vendors.
• Maintain vendor prepayment detail.
• Resolve issues with vendors.
• Review expense reimbursement requests for allowable and unallowable costs for proper recordation.
• Other duties as required.

LEVEL OF RESPONSIBILITY:

• Employee works under general supervision.
• Employee makes decisions within clearly prescribed areas referring matters that fall outside that area to others.
• Employee recommends actions and alternatives to supervisor and others.

SUPERVISORY RESPONSIBILITIES:

• None.

REQUIRED SKILLS/ABILITIES:

• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Must be reliable and trustworthy.
• Position requires basic data input into company software systems such as email, ERP system, or other internal databases.

EDUCATION AND EXPERIENCE

• Bachelor's Degree in Accounting or relevant experience.
• 1-3 years of experience.
• Basic, introductory on-the-job training required.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.

Physical Demands/Efforts

• Prolonged periods of sitting at a desk working on a computer.
• Little or no physical exertion.

Mental & Visual Demands

• Work requires considerable mental concentration to effectively execute complex tasks.

• Visual acuity to work with programs on the computer.
• Work requires frequent visual effort for extended periods of time.

Work Environment and Hazards

• Some areas in the building are not climate controlled.
• Working environment is typical of an office setting.
• Absence of hazards.

AMERICANS WITH DISABILITIES ACT

David Clark Company complies with all aspects of the Americans with Disabilities Act (ADA) and state disability laws. This means that we will not discriminate against qualified individuals with a disability in any phase of the employment relationship including application for employment, hiring, promotions and/or advancement opportunities, termination, compensation, training and any other conditions or privileges of employment.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Equal Employment Opportunity Policy

David Clark provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.