Accounts Payable Specialist Worcester, MA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day payable operations for our construction business in Worcester Massachusetts. This role is ideal for someone who is highly organized, accurate with financial details, and confident managing invoice flow, vendor communication, and payment activity. The position plays an important part in keeping records current, supporting reporting needs, and helping the accounting team maintain smooth financial operations.

Responsibilities:

• Review incoming invoices and related documentation, confirm approvals, and verify that charges align with company policies and project requirements.
• Record payable transactions in the company's accounting and operations systems, applying the correct cost coding and maintaining accurate data entry.
• Investigate billing issues and coordinate with vendors, project teams, and internal departments to resolve discrepancies in a timely manner.
• Prepare scheduled payment batches, including checks and recurring disbursements, while ensuring deadlines and controls are followed.
• Reconcile multiple corporate credit card accounts and confirm charges are properly documented and allocated.
• Maintain vendor account records, respond to payment status questions, and review statements to clear outstanding items and prevent past-due balances.
• Organize payable files across digital and physical systems, including tax and vendor documentation needed for reporting and audit support.
• Review employee expense submissions for policy compliance and accuracy, and assist with sub-ledger, general ledger, and aging report reconciliations.
• Partner with the broader accounting team during month-end and year-end close, support regulatory requirements such as sales tax and 1099 reporting, and recommend process improvements where appropriate.
• Provide occasional support for company events and complete additional accounting-related tasks as assigned by leadership.