Office Manager

Northern Restaurant Group - Joe Fish Seafood Restaurant & The Loft Restaurant, North Andover, MA

Schedule: Part-time, approximately 20-25 hours per week

Rate: $25/hour

We are looking for an organized, dependable and detail-oriented Restaurant Office Manager / Bookkeeper to manage the day-to-day administrative and financial functions of our restaurants.

This is a part-time position with flexible daytime scheduling
. We understand that the right candidate may be looking for hours that work around school schedules, family responsibilities or other commitments. A schedule such as 9:00 AM-2:00 PM, 10:00 AM-3:00 PM, or a four-day workweek could all be considered. We are flexible about what the schedule looks like; our priority is finding the right person who can establish and maintain a consistent, predictable weekly schedule
.

• Record daily restaurant sales
• Reconcile cash, credit card transactions and Toast financial activity
• Retrieve and process mail
• Prepare and make bank deposits
• Verify petty cash and bar drawers
• Collect and organize invoices
• Scan invoices into Extra Chef and post transactions to Quick Books
• Maintain accurate and organized financial records
• Track and properly categorize expenses, including food and beverage COGS and restaurant supplies
• Manage payroll
• Review employee timecards for accurate punches, hours and corrections
• Account for employee tips and overtime
• Coordinate cash needed for tip distribution
• Review inventory reports for accuracy and compare COGS with Toast reporting
• Track and manage employee PTO
• Manage accounts payable
• Process and pay weekly vendor invoices
• Organize and file paid invoices
• Monitor liquor vendor invoices and payment terms, including 45-day payments
• Compare bank and credit card statements with the general ledger to identify discrepancies or errors
• Prepare basic financial and operational reports
• Assist with preparation and review of Profit & Loss (P&L) reports

• Tie out and reconcile monthly statements
• Prepare and pay Massachusetts meals tax
• Reconcile all bank statements and accounts
• Ensure financial records are complete and accurate for month-end reporting

• Previous bookkeeping, office management, accounting or administrative experience
• Strong attention to detail and accuracy
• Experience with payroll, accounts payable and financial reconciliations preferred
• Quick Books experience strongly preferred
• Restaurant or hospitality experience is a plus
• Experience with Toast and/or Extra Chef is a plus
• Strong organizational and time-management skills
• Comfortable learning new systems and processes
• Ability to work independently and manage recurring responsibilities without constant supervision
• Ability to identify discrepancies and follow through until they are resolved
• Reliable, trustworthy and comfortable handling confidential employee and financial information