Facilities Assistant

Overview

Facilities / Office Services Associate
Palo Alto , CA (Onsite)
3+ months (Temp to Perm)
Mon–Fri (8am – 5pm)

• Coordinate catering services by working with internal support staff and external vendors for meetings and events
• Support departments with non-client business activities and general office service tasks
• Oversee daily facilities operations to maintain a clean, safe, and efficient work environment
• Prepare meeting and conference rooms, including cleaning tables, chairs, and credenzas
• Perform post-meeting cleanup and reset conference rooms for future use
• Stock, organize, and maintain break areas to meet employee needs
• Perform routine coffee machine maintenance, including weekly rinsing and replenishing supplies
• Assist with shipping and receiving activities, including packing, labeling, and verifying packing slips
• Determine appropriate packing methods and materials for outgoing and incoming shipments
• Support mail delivery and distribution by following established routing and instructions
• Operate and support copiers and related office equipment; perform basic troubleshooting as needed
• Utilize hardware and software tools to support cost recovery, document management, and workflow processes
• Perform additional duties as assigned to support overall business operations

• High school diploma or GED required
• 1–2 years of related work experience required
• Minimum of 2 years of experience in the legal industry highly preferred
• Some copy/print job experience preferred
• Valid driver’s license and minimum auto insurance coverage may be required per client policy

• Strong customer service orientation with excellent interpersonal and communication skills
• Proficiency in Microsoft Office applications
• Working knowledge of copiers and related office equipment; basic repair knowledge preferred
• Understanding of shipping and receiving procedures
• Basic electronics knowledge preferred
• Strong troubleshooting and problem-solving skills
• Ability to read and comprehend technical manuals, parts books, and written instructions
• Ability to work independently, prioritize tasks, and adapt to changing needs
• Excellent verbal communication and customer relations skills

• Office and facilities environment with varied daily assignments
• Ability to remain on feet for extended periods
• Ability to lift and move items weighing up to 50 lbs
• Moderate physical activity including standing, walking, bending, reaching, and lifting

Candidates must be able to lift 50 pounds and stand for extended periods of time.

Compensation:
$23-$23