Bilingual Executive Assistant to CEO

Bilingual Executive Assistant to CEO (Spanish Required)

An established nonprofit organization is seeking a bilingual (Spanish/English) Executive Assistant to support its CEO in a highly visible, fast‑paced role. This position will serve as a key partner to the executive office, ensuring schedules, communications, and organizational priorities are managed efficiently across both English‑ and Spanish‑speaking stakeholders.

This role requires someone who is organized, proactive, and comfortable operating at a high level while maintaining discretion and professionalism.

Standard hours are Monday through Friday, with occasional evening or weekend availability for events or special initiatives.

• Manage and maintain the CEO’s calendar, ensuring scheduling accuracy and preventing conflicts
• Monitor and organize executive email communications with a high level of discretion, including Spanish-language correspondence
• Serve as a liaison between the CEO and external stakeholders, including media contacts, community organizations, board members, and partners in both English and Spanish
• Manage shared inboxes, route inquiries appropriately, and ensure timely responses in both languages
• Coordinate logistics for community engagements, workshops, and presentations, including Spanish-speaking audiences
• Assist with external communications, including press materials, social content, and marketing-related information in collaboration with the marketing team (bilingual as needed)
• Maintain organized digital filing systems, communication logs, and databases
• Support board members and leadership groups with administrative coordination as needed
• Assist with special projects and initiatives requested by executive leadership
• Help ensure branding consistency for presentations and marketing materials

• Fluent in Spanish and English (written and verbal) required
• Prior experience supporting C-level leadership or senior executives strongly preferred
• Strong organizational and calendar management skills
• Excellent written and verbal communication skills in both languages
• Ability to maintain confidentiality and exercise sound judgment
• Comfortable managing multiple priorities in a fast-paced environment
• Proactive mindset with the ability to anticipate needs and think ahead

• 401(k)
• Medical insurance
• Vision insurance
• Dental insurance