Part Time Administrative Assistant

Weston & Sampson is currently seeking a part time Administrative Assistant/ Technical Project Coordinator with 5 years of experience to work in our Worcester, Massachusetts office a few days a week.

• Collaborate with project managers and executive staff in the preparation of letters, reports and materials for client deliverables.
• Organize, edit and reproduce required submissions, narrative proposals, fee/scope proposals, and qualification statements.
• Execution of contracts as required, this includes requesting insurances, bonds, and obtaining appropriate signatures.
• Complete excel spreadsheets and tables that will assist in project monitoring.
• Monitor and respond to emails and phone messages with internal staff and external clients.
• General office operations and upkeep while supporting and assisting office staff.

• Previous administrative support experience.
• Any level of experience with graphic design skills are preferred.
• Ability to work in office a minimum of 3 days a week.
• Computer proficiency including, general office applications (Microsoft Office Suite) and advanced applications (Adobe Acrobat).
• Knowledge of Deltek/Vantagepoint Software or other accounting platforms is a plus.
• Ability to work independently, take initiative, set priorities and see projects through to completion.
• Valid Driver's License.

Weston & Sampson is an Equal Opportunity Employer. We embrace the rich perspectives and experiences that arise from people of different races, ethnicities, cultures, sexual orientation, gender identities, ages, socio-economic statuses, abilities, and religions, as well as other untapped groups, within our Weston & Sampson family and the communities we serve. Weston & Sampson is committed to the principles of Inclusion, Diversity, Equity, and Access (IDEA).

Our goal is to foster a sense of belonging and equitable representation across our organization and to empower our employees to incorporate IDEA values into the work they perform.