Executive Assistant

The Executive Assistant provides administrative support to the Executive Director and other leadership team members. They have oversight of administrative functions of the administrative office, including ensuring our clients and partners are welcomed into the organization with compassion. Duties include managing the Executive letters and other correspondence, and assisting with data entry. They assist with uploading grants to electronic systems and preparing and formatting documents for distribution.

The Executive Assistant supervises administrative staff ensuring compassionate and responsive customer service.

Central Massachusetts Housing Alliance is an Equal Opportunity Employer.

• Ensures the team is responsive and compassionate to the public
• Prepares external and internal correspondence for the Leadership Team
• Manages the Executive Director’s schedule, prioritizing most sensitive matters
• Plans and schedules meetings, including the booking of public spaces, travel arrangements, and preparing agendas for the Leadership Team as needed
• Formats documents and presentations, and provides administrative support for special projects
• Takes minutes at meetings as assigned by the Executive Director
• Assists with onboarding paperwork and processing forms
• Maintains official agency documents
• Maintains complete and accurate records
• Maintains sensitive information with complete confidentiality
• Works collaboratively with Leadership Team
• Answers phones and welcomes community into the organization as needed
• Oversees office supply inventory
• Retrieves and sorts the mail
• Other duties as assigned by Executive Director

Supervisor:
Executive Director

Status:
Full time, exempt

Work Site:
Institute Rd

Schedule:

M-F, 8-4; hours may vary for required meetings

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job and may be updated from time to time.

• Three years Executive Assistant experience or 7 years as Administrative Assistant in a non-profit setting preferred
• Advance Microsoft Office skills (office, excel and power point)
• Excellent organizational skills
• Experience in non-profit setting preferred

• Experience in working with a variety of stakeholders including clients, funders and community stakeholders
• Ability to work in a fast-paced team environment
• Ability to handle and prioritize multiple projects
• Ability to work independently
• Demonstrates excellent community service skills

• Please send resume and cover letter to lbradley