Office Admin

736 Cambridge St, Brighton, MA 02135, USA

The Office Admin ’s focus is on organization of documents and workstation, attention to detail s written or typed, and ab ility to multitask will contribute to the efficient functioning of the office.

• Provide administrative support to the recruitment team, including managing calendars, scheduling interviews, and handling correspondence.
• Maintain accurate and up-to-date records of candidate information, ensuring compliance with confidentiality and data protection policies.
• Serve as a point of contact for job applicants, answering inquiries, and providing information about the recruitment process.
• Collaborate with HR and hiring managers to facilitate the onboarding process for new hires, ensuring all necessary documentation is completed.
• Assist in organizing job fairs, recruitment events, and other activities to attract potential candidates to apply.
• C oordinate interviews between candidates and hiring managers, ensuring a smooth and efficient process.
• Work closely with the recruitment team to support initiatives aimed at promoting diversity and inclusion in the hiring process.
• Manage office supplies, equipment, and other resources to ensure the smooth operation of the recruitment office.

• Years of
  
  Experience:
  
  1 year as office administrator, office assistant or similar role
• Language
  
  Skills:
  
  Proficient in English both verbally and written
• Requirements: H igh School Diploma/GED Required, Associates/ Bachelor's degree preferred
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Proven experience in an administrative role, preferably in a healthcare or recruitment setting.
• Proficient in office software (e.g., Microsoft Office Suite).
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.