Philanthropy Coordinator; Enterprise Intiatives and A&O

Position: Philanthropy Coordinator (Enterprise Intiatives and A&O)
# Philanthropy Coordinator (Enterprise Intiatives and A&O)
Charlestown, MA
• Beth Israel Lahey Health
• Full-time
• Day Share job:

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** When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.**“The Philanthropy Coordinator provides administrative and logistical support to the Vice President, Philanthropy Enterprise Initiatives and Administration and Operations by managing calendar scheduling, meetings, and routine operational tasks. This role ensures efficient day-to-day support and organization for the VP, helping maintain workflow and coordination across enterprise philanthropy activities.”
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* Job Description:

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* Primary Responsibilities:

** 1.
Handles all scheduling and work with meeting space, food services, sometimes with large numbers of participants. Prepares meeting materials. Reserves meeting locations and equipment. Prepares meeting agenda and other materials. Prepares travel arrangements as needed. Records and distributes meeting notes. (essential)  2.
Answers telephone, takes accurate messages or directs call to appropriate person. Handles written communication with internal and external parties, maintains files. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority. (essential)  3.
Coordinate with Philanthropy Central Services teams for data requests, prospect research, gift acknowledgment and stewardship activities. (essential)  4.
Provides general administrative support to the Philanthropy Office when needed at the discretion of the hiring manager (essential)  5.
May perform research as needed and regular screenings of prospect lists. (essential)  6.
May represent the office and the hospital at events when needed (essential)  7.
Assists with Philanthropy database requests through , including new record creation, prospect visits, contact reports, moves management, and proposal data. May be responsible for running weekly metric reports for Director of Philanthropy. (essential)  8.
Coordinates invitation production, mailing, and response tracking, coordinates the flow of information regarding events, which may include small dinners, galas, golf tournaments, and other cultivation events within the Philanthropy Office, performs administrative and other responsibilities as needed, and travels as necessary to events. (essential)
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* Required Qualifications:

** 1.
Bachelor's degree required.  2.
1-3 years related work experience required.  3.
Ability to travel, occasional evening and weekend work, and to adjust to other needs of the department.  4.
Individual judgment and knowledge of fundraising strategy is essential.  5.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
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* Competencies:

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Decision Making:
Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.  2.
Problem Solving:
Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.  3.
Independence of Action:
Ability to follow precedents and procedures. May set priorities and organize work within general guidelines. Seeks assistance when confronted with difficult and/or unpredictable situations. Work progress is monitored by supervisor/manager.  4.
Written Communications:
Ability to communicate clearly and effectively in written English with internal and external customers.  5.
Oral Communications:
Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.  6.
Knowledge:
Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.  7.
Team Work:
Ability to work…