Executive Assistant

Provide day-to-day administrative support to Director of Sales and Marketing and Senior Management in a well-organized and timely manner to ensure most effective use of manager’s time. To work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

• Expertise with MS Office
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

• Act as the point of contact between the Director of Sales and Marketing/Manager and internal/external clients
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Process Director of Sales and Marketing/Manager’s email, ensuring that incoming correspondence is dealt with by the Director and Sales and Marketing/or on behalf of the Director and Sales and Marketing, or another Manager as appropriate.
• Handle requests and queries appropriately and professionally
• Manage diary and schedule meetings and appointments
• Organize meetings and ensure that Director and Sales and Marketing is well prepared for those meetings
• Produce reports, presentations, and briefs
• Maintain office systems, including data management and filing
• Any other duties may reasonably be required

• Act as a backup for Sales & Marketing administrative duties and responsibilities
• Act as a backup for all office managerial duties and responsibilities