School Office Coordinator

School Office Coordinator

Worcester Cultural Academy Public Charter School | Worcester, MA | Full‑Time

Job : 5812152

Final date to receive applications: Posted until filled

Posted: Jul 01, 2026 12:00 AM (UTC)

Starting Date: Immediately

• Serve as the first point of contact for students, families, staff, and visitors — setting a welcoming, organized tone from the moment someone walks through the door or picks up the phone.
• Answer calls, respond to texts and emails, and communicate proactively with families, community organizations, and the general public.
• Welcome and orient new staff, families, and students to the school community.
• Support school events, special projects, and school leader initiatives as needed.
• Input and maintain accurate information in the student information system, including student records, class lists, and electronic files.
• Record student and staff attendance daily, contacting families to verify absences as needed.
• Collect and process state‑required CORI forms for staff, families, and volunteers.
• Assist with recordkeeping and state‑mandated reporting requirements.
• Process purchase orders, invoices, and reimbursement requests accurately and on time.
• Order and manage office and instructional supplies.
• Schedule meetings and events for school leaders.
• Maintain internal and external electronic distribution lists.
• Collect and organize funds for deposit by the parent organization.
• Learn, interpret, and apply school rules, regulations, policies, and procedures — and help others understand them.
• Perform other job‑related duties as assigned by the school leader or their designee.

• High‑school diploma or G.E.D. and at least two years of relevant experience, education, and/or training.
• Experience working in schools and/or with diverse communities, including experience supporting English Language Learners and students with IEPs.
• Demonstrated respect for families from a wide range of backgrounds, with a genuine customer‑service mindset.
• Strong organizational, verbal, written, and time‑management skills — with conscientious attention to detail.
• Excellent computer skills, including Microsoft Word, PowerPoint, and Excel;
  Google Drive, Docs, Forms, and Sheets.
• Fluency in administrative and clerical procedures: data entry, electronic communication, file management, standard office equipment, and school office terminology.
• Experience with student information systems and DESE state‑mandated reporting preferred.
• A team player with strong interpersonal skills and the ability to build positive, collaborative relationships with staff, students, families, and the public.
• Flexibility, a strong work ethic, integrity, and the ability to maintain confidentiality.
• Bilingual (English/Portuguese or English/Spanish) and bicultural candidates strongly preferred.

Job Type: Full‑Time

Salary: $50,000–$55,000, commensurate with experience

Schedule: Monday–Friday, 7:30 AM – 4:00 PM

Work Location: In person

• Retirement plan
• Health, dental, and vision insurance
• Life insurance
  
  Paid time off

Worcester Cultural Academy Charter Public School is an equal opportunity employer and does not discriminate based on race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.