Executive Administrative Assistant

Responsibilities

• Provide advanced administrative support to senior IT leaders, including complex calendar management, travel coordination, and expense reporting.
• Coordinate and prepare materials for IT leadership meetings, technology reviews, and cross‑functional forums.
• Serve as a central point of contact between IT leadership and internal stakeholders, ensuring timely communication and follow‑up.
• Support planning and tracking of IT initiatives, including meeting logistics, documentation, and action‑item management.
• Manage confidential and sensitive information with discretion and professionalism.
• Assist with onboarding, access requests, and coordination of resources for IT team members.
• Identify opportunities to improve administrative processes and operational efficiency within the IT organization.

• High school diploma or equivalent.
• 6-8 years of progressively responsible administrative or executive support experience, preferably supporting senior leaders.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Strong organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities.
• Clear written and verbal communication skills for interaction with technical and non-technical stakeholders.
• Ability to work independently, exercise sound judgment, and proactively anticipate leadership needs.
• High attention to detail and commitment to accuracy and confidentiality.
• Preferred:
  Associate’s or Bachelor’s degree in Business Administration, Information Systems, or a related field.
• Experience supporting IT, Digital, or Technology organizations in a large, matrixed enterprise.

Demonstrates advanced administrative support capabilities, including complex calendar management, travel coordination, and expense reporting, while ensuring effective communication and operational efficiency within IT organizations.