Department Administrator Sociology & Anthropology and Environmental Studies

Position: Department Administrator for Sociology & Anthropology and Environmental Studies
At Holy Cross, we are focused on creating a world-class workforce by attracting and retaining employees dedicated to fostering a culture of professionalism, pride, mutual trust, and respect-one that values appreciation and recognition, empowering each of us to flourish both individually and collectively. We seek candidates who are inspired by our mission and values, and who are eager to make a meaningful difference on our campus.

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The Department Administrator for Sociology & Anthropology and Environmental Studies will provide administrative management and oversight of departmental functions for the College of Holy Cross departments of Sociology & Anthropology and Environmental Studies. In this role, the Department Administrator/Office Coordinator will support two department chairs and over 19 tenured/tenure track, and 9 visiting faculty, student workers, and provide administrative management of two academic departments.

The Department Administrator will be expected to exercise discretion and use independent judgment with respect to significant matters impacting the office.

Job Description

Administrative Office Functions

* Create operational synergies between department administrative office functions and streamline operations between departments

* Represents departments in communications with internal and external stakeholders, providing guidance and recommendations to chairs and leadership

* Communicate with each department's faculty on matters such as submission of syllabi, grades, textbook information etc.

* Provide assistance to faculty and department chairs during academic meetings.

* Oversee operating practices, recordkeeping systems, forms control, office layout, and personnel requirements for two departments and synergize operations as appropriate.

* Serve as ITS liaison. Help maintain and/or install specialized software used by faculty and students. Work with ITS and faculty to identify hardware and software needs of the department.

* Assist chairs or program directors with preparation, processing, and editing of course descriptions using CIM and other appropriate software.

* Work with the Registrar's Office, department chair or program director, and faculty to organize and initiate course scheduling using STAR, CIM, CLSS, and other appropriate software.

* Manage departmental operations, programs and administrative processes; coordinates departmental initiatives and programs.

* Develop, monitor and manage departmental budgets and expenditures; makes decisions regarding allocation of resources to support faculty and programs

* Manage both internal and external requests to use departmental spaces

* Receive, screen, all manner of inquiries to the departments. Researches, prioritizes, and follows up on issues and concerns, including those of a sensitive or confidential nature.

* Demonstrates appropriate course of action, referral, or response. Works closely and effectively with the Chairs and faculty to keep them well informed of upcoming commitments and responsibilities, following up as appropriate.

* Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

* Onboard employees by arranging office space and other requested office supplies.

* Arrange logistics around creation of research laboratory space and installing of equipment

* Lead departmental and cross-departmental initiatives, including implementation of programs and departmental improvements

* Manage administrative and operational tasks related to Academic Affairs, including management of an active calendar of appointments; composes and prepares correspondence that may be confidential; arranges detailed travel plans and itineraries, and prepares and compiles agendas and documents for meetings.

* Directs logistics of events and retreats including event arrangements; event programs and promotional materials; and publicity.

* Participates as needed in special department projects.

* Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks.

* Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills.

* Hire, train, and supervise work-study students and other student employees, as appropriate to the programs; approve student employee's time punch, and/or report time to Payroll

* Helps put together a bi-yearly newsletter with the help of work-study students.

* Collect and distribute mail, handle outgoing mail and packages, receive packages.

Academic Affairs

* Coordinate logistics of faculty job searches; assist with scheduling and logistics of campus visits; process reimbursements.

* Coordinate with Provost's Office to set up new offices, purchase start up materials, and coordinate office setup with Facilities and ITS.

* Onboard new faculty members; train (assist) on appropriate…