Special Education Clerk

Special Education Clerk

Job Title:

Special Education Department Clerk

Location:

School Building / District Offices

Reports To:

Director of Special Education, Director of Governance, and Building Principal

Subordinates:
None

Position Type:
Full-Time, 10 months

Salary: 26,920 - 43,576

Job : 5936953

Final date to receive applications: Posted until filled

Posted: Sep 23, 2026 12:00 AM (UTC)

Starting Date: Immediately

• Maintain all paper and electronic special education files for students with disabilities, including Individualized Education Programs (IEPs), Evaluation Team Reports (ETRs), and related services records.
• Ensure all files and documentation strictly comply with Massachusetts Department of Elementary and Secondary Education (DESE) regulations and timelines (e.g., 603 CMR 28.00).
• Coordinate with special education teachers, psychologists, and related service providers to gather missing documents, obtain signature pages, and file reports promptly.
• Assist Team Chairperson(s) in scheduling and preparing for IEP Initial, Annual Review, and Re-evaluation meetings in accordance with DESE mandate timelines.
• Complete and issue required special education documentation to parents/guardians (e.g., meeting invitations, IEPs, progress reports, and Written Prior Notices) and maintain internal tracking logs.
• Work alongside enrollment clerks to facilitate new student enrollments, process incoming special education records, and upload files into appropriate district and DESE-compliant databases.
• Contact external school districts to request incoming student records and process outgoing record requests from outside school systems/agencies within prescribed time frames (24 hours).
• Maintain up-to-date electronic and paper files in preparation for monthly administrative reviews and DESE Tiered Focused Monitoring (TFM) audits.
• Organize active and withdrawn student folders in compliance with DESE state record retention schedules.
• Communicate tactfully with parents, staff, and outside agencies while maintaining strict confidentiality regarding student information.
• Provide general office support and perform other duties as assigned by supervising administrators.

• High school diploma or equivalent required;
  Associate’s Degree or higher in Administration, Education, or a related field preferred.
• Minimum of three (3) years of experience as an Administrative Assistant preferred.
• High level of proficiency in Google Suite, Microsoft Office Suite, and student information/special education databases.
• Working knowledge of DESE Special Education Regulations (603 CMR 28.00) and state reporting expectations preferred.
• Detail-oriented, organized, and efficient with exceptional accuracy in record-keeping.
• Excellent interpersonal, customer service, and communication skills (verbal and written) for working with parents, staff, and external agencies.
• Ability to work effectively both independently and in a team environment.
• Demonstrated ability to multi-task, prioritize, and adapt in a fast-paced environment.

• Background check and fingerprinting as required by Massachusetts state regulations.
• Ability to work independently and as part of a team.
• Completion of any required training or certifications as mandated by the district.

Applicants who are hired for this position and are found to have provided falsified or inaccurate information during the application process are subject to disciplinary action, up to and including termination of employment.

• 10-Month, Full-Time Salary Position with compensation relevant to experience. AKFCS also provides a comprehensive benefits package which includes the following:
• Massachusetts Teachers Retirement System (MTRS):
  Not…