Project & Operations Coordinator

About the Company

Executive

ID & Search is a high-growth, boutique, executive search firm partnering with private equity and venture-backed companies to help build leadership teams that drive results. With a creative and time-proven search process, we provide a competitive advantage necessary to identify and attract world-class talent. Our consultative, agile approach ensures a perfect fit – providing a high-impact, cost-effective alternative for growing businesses and their unique needs.

Over the past three years, we have more than doubled in size and continue to scale.

To coincide with the scaling of our current and future operations, we are actively seeking a highly organized and proactive Project & Operations Coordinator to join our team. Our firm operates with a flexible, contractor-based model, and this role would operate on a 30–40-hour-per-week basis. This individual will play a central role in supporting internal operations and leading key projects that enhance how we work and deliver for our clients.

This is an ideal opportunity for a self-directed professional who thrives in a high-performance, entrepreneurial environment and enjoys balancing administrative excellence with project ownership.

• Lead and support internal projects, including the implementation and optimization of ATS/CRM systems
• Coordinate across stakeholders to ensure projects move forward efficiently and meet deadlines
• Identify and implement process improvements to enhance operational effectiveness

• Research and evaluate tools (ATS, CRM, AI platforms, etc.) to improve workflows and team productivity
• Stay current on emerging technologies, including AI tools such as ChatGPT, and recommend practical applications

• Provide high-level administrative and operational support to firm leadership
• Maintain organized systems for tracking candidates, clients, and internal workflows
• Assist in preparing client deliverables, presentations, and internal documentation

• Partner with Marketing on demand generation, ABM efforts, and account targeting
• Work with Product and Solutions teams to align customer needs with platform capabilities
• Coordinate closely with Customer Success to ensure clean handoffs and expansion readiness
• Support partner-led deals with consulting firms, auditors, and system integrators

• Utilize Excel to track data, support reporting, and drive insights
• Develop polished PowerPoint presentations for internal and client-facing use
• Draft, edit, and manage professional communications with a high degree of accuracy and tone

• Proven experience in an administrative, operations, or project coordination role within a professional services or fast-paced environment
• Demonstrated ability to independently manage multiple priorities and drive projects forward
• Proficiency in Excel and Power Point
• Comfortable leveraging modern tools, including AI platforms such as ChatGPT
• Exceptional written and verbal communication skills
• Highly organized, detail-oriented, and dependable
• Ability to operate with professionalism in a high-touch, client-focused environment

• Contract role (30–40 hours per week)
• Fully integrated member of a contractor-based team model
• Flexibility with hours
• Opportunity to take ownership of impactful projects within a growing firm.

• Direct Impact: Play a meaningful role in shaping operations within a rapidly growing firm
• Ownership: Lead key initiatives, including systems implementation, that directly affect scalability
• Flexibility: Work within a contractor model designed for autonomy and performance
• Growth Environment: Join a team that has more than doubled in size and continues to expand