Research Grant Portfolio and Operations Manager

Research Grant Portfolio and Operations Manager

Category:
Staff and Administrators

Department: PROV-Provost Office Expenses 2111

Locations:
Worcester, MA

Type:
Full-time - Exempt

Salary Type:
Annually

Salary Range: $60,900.00 - $78,650.00

Position

About Clark University:
Founded in 1887, Clark was one of the first all-graduate institutions in the United States. Today the University is a highly-ranked, student-centered institution educating approximately 2,350 undergraduate and 1,150 graduate students to be imaginative and contributing citizens of the world and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. This commitment to scholarship and inquiry reflects the University's commitment to "challenge convention and change our world" and to address issues of critical importance to society.

It is also reflected by Clark's many national and international distinctions, including innovation, community engagement and impact, as a top green campus, and for having a distinguished geography and international development program. Clark has also been included in the groundbreaking Colleges that Change Lives guide since it was first published in 1996. Clark is located in Worcester, Massachusetts, a dynamic, diverse city "on the rise".

The second largest city in New England, Worcester is home to 11 institutions of higher learning and is increasingly recognized for its growing healthcare and biotechnology communities, its thriving cultural scene, and as a vibrant food hub.

Essential Duties and Responsibilities

• Pre-Award Grant Proposal Preparation
• Coordinate with faculty and research scientists to prepare budgets and financial sections of grant proposals to federal agencies, foundations, and other funders (approximately 30 proposals annually). Review proposal documents for completeness and compliance, assemble full proposal packages in Cayuse for submission through the Office of Sponsored Programs and Research (OSPR), and enter proposals into agency portals such as Research.gov, Grants.gov, and NSPIRES.
• Post-Award Grant Set-Up, Budgeting, and Compliance
• Coordinate execution of award documentation, contracts, and subcontracts; review award terms for compliance and reporting requirements with OSPR. Prepare grant set-up forms and account codes, coordinate payroll authorizations for student, postdoctoral, and staff researchers, monitor and reconcile grant budgets, and advise PIs on sponsor budget requirements.
• Institute Administrative Operations and Personnel
• Oversee day-to-day Institute operations in consultation with the Director and Steering Committee. Coordinate faculty and staff appointments, direct and evaluate staff overseen by the position, manage hiring processes, and communicate regularly with researchers and staff regarding administrative and personnel matters.
• Accounting Administration and Financial Reporting
• Prepare and track the Institute's operating budget in partnership with the Director, monitor indirect cost recovery, forecast revenues, prepare financial reports, and reconcile Banner accounts with Institute funds and supporting source documents.
• Institute and Endowed Fund Oversight
• Track spending and account balances for Marsh Institute endowed funds, including visiting lecturer reimbursements, the O'Connor Fund and HERO Summer Program paperwork, and Geller Award administration. Assist the Director with scheduling and convening Steering Committee meetings and identifying funding opportunities.
• Facilities and Information Systems Administration
• Oversee Institute facilities scheduling and use, coordinate purchases and installation of computer systems and equipment, liaise with Information Technology Services on access and technical issues, and maintain Institute databases, files, and mailing lists.
• Outreach, Communications, and Training
• Handle daily inquiries and correspondence, assist with the Marsh Institute Annual Report and website maintenance, coordinate lectures and seminars, attend relevant university and external meetings, and train and supervise support staff and work-study students on Institute systems and procedures.

Requ…