Finance Operations

Job Title: Business Operations Coordinator/Finance Operations Coordinator

Job : NEU

Top 3 Technical or

Soft Skills:

• Concur experience
• Detail oriented
• Able to work in fast-paced environment

Basically, we will ask this person to review all procurement card transactions in Concur and notify the individual's manager once the Concur report is ready to be approved. We have about 90 staff and coaches with procurement cards and about 30 managers who need to be notified when Concur reports are ready to be approved. This could also include meeting with staff and coaches to educate and communicate best practices for preparing Concur reports.

In addition, this temp may be asked to assist with other responsibilities noted below as needed. But again, the focus will be with regard to Concur reports.

Bachelor’s degree or higher in accounting, finance, business or sport management or related fie

• Knowledge of Concur and Workday systems
• Demonstrated understanding of good business practices at collegiate institution
• Interest in intercollegiate sport and recreation
• Strong work ethic and self-starter mentality

This position supports the Assistant Athletic Director for Business & Finance in the overall management and financial integrity of the Department of Athletics & Recreation. The Business Operations Coordinator serves as the primary point of contact for day-to-day Athletic Business Office operations, financial transaction processing, contract administration, and internal and external reporting requirements.

• Managing day-to-day operations of the Athletic Business Office and budget related transactions including, but not limited to: processing expense reimbursements, completing account transfers, setting up requisitions to create purchase orders, monitoring recruiting requests and expenses, managing contracts in accordance with university policy, and maintaining records of daily transactions.
• Ensuring accurate documentation and compliance with established operational and financial procedures.
• Regularly monitoring team travel to ensure that proper travel protocols are being followed and that budgetary standards are adhered to, including tracking travel expenses on a per trip basis and properly distinguishing team travel from recruiting or development related travel.
• Managing the creation and proper processing of Athletic Department Purchase Orders.
• Overseeing reconciliation and settlement of procurement card program
• Onboarding of suppliers into the University finance system.
• Managing records of purchasing cycle on capital expenses, computers and cell phone inventory.
• Assisting in producing and reconciling regular budget reports for coaches and department heads and data gathering for various internal and external reporting requirements.
• Maintaining accurate accounting records of anticipated revenue receivables from NCAA and CAA offices, corporate sponsorship contract obligations, and other external revenue sources.
• Maintaining fiscal integrity and work to improve overall image of Department of Athletics.