System Specialist - Workday Recruiting & Reporting

Application System Specialist - Workday Recruiting & Reporting

Exemption Status: Exempt

Hiring Range: $79,164.80 - $

Schedule Details: Monday through Friday

Scheduled

Hours:

08:30-17:00

Shift: 1 - Day Shift, 8 Hours (United States of America)

Hours: 40

Cost Center: 99940 - 5953 Business Applications

This position may have a signing bonus available; the Recruitment Team will confirm eligibility during the interview process.

The Application System Specialist serves as a subject matter expert for Workday Recruiting and Reporting, delivering application configuration, support, requirements analysis, and solution design aligned with business needs. This role leads projects and optimization efforts end-to-end, including effort estimation, workstream management, and cross‑functional collaboration, while operating with minimal oversight. The Specialist acts as a trusted advisor and mentor, supports team development, and provides leadership coverage as needed by leading meetings, managing urgent issues, and ensuring effective follow‑through.

The role drives continuous improvement and innovation through ongoing learning, certifications, vendor partnership, and collaboration with stakeholders to align system capabilities and product roadmaps with organizational goals.

• Critical Incident Management:
  Serves as a key member of the team, taking on challenging projects and critical incidents. Provides expert guidance during high‑impact situations.
• Knowledge Sharing:
  Embraces unknown issues as learning opportunities and proactively shares discovered knowledge with the team. Engages with vendors and systems, even with limited prior experience, to expand understanding and solve complex problems.

• Continuously advances knowledge of current products, including obtaining application certifications and staying updated on system configurations and emerging technology and industry trends.
• Actively participates in professional development programs defined by department.

• Project Leadership:
  Regularly leads projects with appropriate input. Takes responsibility for project outcomes and manages tasks effectively.
• Project Estimation:
  Assists in estimating the hours required for upcoming projects to facilitate accurate planning and resource allocation.

• Recommends and implements workflow modifications. Collaborates with key vendors to discuss and apply standard solutions.
• Leverages knowledge of user experience design principles during system workflow reviews and/or optimization initiatives.
• Applies lean belt methodology to improve efficiency and reduce waste.
• Directs configuration of application features and security settings and creates support documentation, including test scripts and workflow diagrams.

• Acts as the primary advisor to other team members, department colleagues, and organizational staff.
• Offers support to new staff members and helps them integrate into the team.
• Provides coverage of managerial responsibilities in the leader’s absence, handling urgent issues and maintaining team operations.

• Identifies barriers to completing work and escalates issues with proposed solutions.
• Leads meetings, develops agendas, and assumes accountability for follow‑ups, ensuring closed‑loop communication.
• Participates as workstream lead on cross‑functional projects, ensuring tasks are completed within scope and project management guidelines.
• Runs optimization requests/projects, scheduling meetings, identifying timelines, and allocating resources.
• Requests new assignments or participates in stretch goals, coverage opportunities, and additional responsibilities, including leading new initiatives, completing market analysis, or participating in kaizen efforts.
• Drives projects from conception to completion with minimal oversight and establishes strong working relationships with operational staff as a subject matter expert.
• Works with vendors to establish short‑term product roadmaps and reviews them with the department manager and key stakeholders.

• Investigates and resolves…