Shipping Coordinator

The R&D Technician II will support sample management and shipment activities within a biologics/pharmaceutical R&D environment. This role is responsible for coordinating domestic and international shipments of biological samples and research materials, ensuring compliant packaging, accurate documentation, and timely delivery. The ideal candidate will have hands‑on experience in sample management, shipping coordination, and logistics while working collaboratively with internal teams and external shipping partners.

Key Responsibilities

• Coordinate and manage domestic and international shipments of biological samples and research materials using ShipIT or similar shipping management systems.
• Coordinate all aspects of sample management, including shipment preparation, documentation, packaging, tracking, and delivery.
• Prepare and review shipping documentation, including bills of lading, shipping labels, customs documentation, and other required paperwork to ensure accuracy and regulatory compliance.
• Coordinate appropriate packaging of biological samples and research materials while following applicable shipping regulations and company procedures.
• Prepare and coordinate multiple shipments simultaneously while ensuring timely execution.
• Collaborate with internal R&D teams and external collaborators to schedule and execute shipments.
• Communicate with freight forwarders, carriers, and shipping vendors such as Fed Ex, DHL, and UPS to schedule, monitor, and track shipments.
• Maintain accurate shipment records, including tracking information, delivery confirmations, and supporting documentation.
• Monitor inventory levels of shipping supplies, packaging materials, labels, and related consumables.
• Troubleshoot shipment delays or logistics issues by coordinating with internal stakeholders and external shipping partners.
• Ensure compliance with domestic and international shipping regulations, customs requirements, and hazardous material shipping guidelines.
• Assist with developing and maintaining shipping procedures, documentation practices, and standard operating procedures (SOPs).
• Provide shipment metrics and operational updates to management as needed.

Required Qualifications

• Associate's or Bachelor's degree in Biology, Biotechnology, Life Sciences, or a related scientific discipline.
• 2 to 4 years of experience in sample management and shipping within a biologics, pharmaceutica, biotechnology, or related laboratory environment.
• Hands‑on shipping experience is required.
• Experience coordinating shipments, packaging, shipping documentation, and logistics activities.
• Experience using ShipIT or similar shipment management systems is preferred.
• Experience with commercial shipping platforms such as Fed Ex, DHL, or UPS is preferred.
• Experience working with LIMS or other laboratory inventory/sample management systems is preferred.
• Biologics sample processing or biologics shipping experience is a plus.
• Strong knowledge of domestic and international shipping regulations, customs procedures, and hazardous materials handling.
• Strong organizational skills with exceptional attention to detail and documentation accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Excellent communication, coordination, and problem‑solving skills with the ability to manage multiple shipments simultaneously.

For information on benefits, equal opportunity employment, and location‑specific applicant notices.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.