Academic Administrator II
Listed on 2026-03-01
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Management
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When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world. Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career. It’s an expression of your passion, intellect, skill, and drive.
UMass Chan's commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.
Academic Administrator II Job Number:
Category: Administrative Professional
Location:
Worcester, MA
Shift: Day
Exempt/Non-Exempt: Exempt
Business Unit: UMass Chan Medical School
Department: School - Populat & Quantitive Hlth Sci - W455000
Job Type: Full-Time
Num. Openings: 1
Post Date:
Dec. 1, 2025
Work Location: Hybrid
Salary Minimum: USD $75,000.00/Hr.
Salary Maximum: USD $90,000.00/Hr.
GENERAL SUMMARY OF POSITION:
Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service.
MAJOR RESPONSIBILITIES:
- Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
- Foster on-going improvements in operating efficiency/process
- Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
- Assist the chair in determining space needs for faculty and revenue operations in the Department
- Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
- Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
- Responsible for the recruitment, compensation plans, and merit of faculty
- Advise the Chair, faculty and department personnel on employee relations issues
- Supervise all personal action activity related to hiring, termination, increases contracting and funding
- Serve as advisor to faculty for the pre and post award activity relating to grant management
- Assist with the negotiation of research and trust fund contracts with outside organizations
- Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
- Review department needs and recommend priorities based on availability of funds
- Devise funding strategies where the sources represent multiple venues, internally and externally
- Manage all department funding sources by monitoring revenue and expenditure activity
- Adhere to University, State, and funding agency regulations
- Responsible for the division's indirect cost, time, and effort reporting
- Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
- Represent the department at administrative meetings within and outside of the Medical School
- Serve on Institutional committees established to improve school operations and system implementations
- Perform other duties as required
REQUIRED QUALIFICATIONS:
Bachelors of Science degree in Administration or related field or equivalent experience
5 years of related experience
Prior supervisory experience required
PREFERRED QUALIFICATIONS:
Demonstrated success in an operational/administrative role within an academic healthcare setting
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