Sales Coordinator

Masis Staffing - Sales Coordinator Position Summary

Masis Staffing is seeking a highly organized, energetic, and results-driven Sales Coordinator to support our Enterprise and National Sales teams. The Sales Coordinator will play a key role in helping generate new business, maintain strong client relationships, coordinate sales activities, and ensure opportunities move efficiently from prospecting through implementation.

This position is ideal for someone who enjoys a fast-paced environment, has strong communication skills, is highly organized, and wants to build a career in staffing sales and business development.

• Support Enterprise, National, and Regional Sales Executives with daily sales activities.
• Research prospective companies, decision-makers, staffing needs, and organizational structures.
• Identify potential new business opportunities through online research, company websites, industry databases, and other sources.
• Build and maintain prospect lists and target-account databases.
• Assist with outbound prospecting campaigns through email, phone, and Linked In.
• Schedule discovery calls, client meetings, presentations, and follow-ups.
• Track prospect activity and ensure timely follow-up on sales opportunities.
• Assist Sales Executives in developing account strategies and prospecting plans.

• Maintain accurate and up-to-date CRM records.
• Enter new prospects, contacts, opportunities, activities, and notes.
• Track sales opportunities from initial contact through close.
• Maintain follow-up schedules and task lists for Sales Executives.
• Prepare weekly and monthly pipeline reports.
• Monitor sales activity against established KPIs.
• Ensure all sales activity and client information is properly documented.

• Respond to routine prospect and client inquiries.
• Coordinate introductions between prospects and Masis Staffing leadership.
• Prepare meeting agendas, presentations, proposals, and follow-up materials.
• Send thank-you and follow-up communications after meetings.
• Help maintain regular communication with current clients to identify opportunities for expanded services.
• Assist with client satisfaction and business review preparation.

• Assist with RFP, RFQ, and proposal preparation.
• Gather company information, staffing capabilities, pricing information, case studies, and operational details.
• Coordinate internal responses from Operations, Recruiting, HR, Finance, and Leadership.
• Maintain proposal templates and supporting sales materials.
• Track proposal deadlines and submission requirements.
• Assist with presentations and finalist meetings.

• Assist with the development of new staffing programs, including:
  • Temporary staffing
  • Temp-to-hire
  • Direct hire
  • Onsite staffing
  • MSP programs
  • VMS programs
  • National/Multi-location programs
  • Master Service Agreements
• Coordinate information required to transition new clients from Sales to Operations.
• Assist with implementation checklists and launch documentation.
• Help coordinate internal and client kickoff meetings.

• Prepare sales activity and pipeline reports.
• Track:
  • New prospects
  • Meetings scheduled
  • Meetings completed
  • Opportunities created
  • Proposals submitted
  • New clients
  • New locations
  • Estimated revenue
  • Gross margin opportunities
• Assist with maintaining sales dashboards and visual reporting.
• Help identify trends and opportunities within sales data.

New prospects researched

50–100/week

Qualified contacts added

25–50/week

Outbound sales touches

50–100/week

Meetings scheduled

5–10/week

CRM accuracy

95%+

Follow-ups completed on time

95%+

Proposal/RFP support

100% on-time

Sales opportunities properly documented

100%

Sales Executive support requests completed

95%+

Targets may be adjusted based on territory, market, and assigned sales team.

• 1–3 years of sales, recruiting, staffing, customer service, or administrative experience preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail.
• Comfortable making outbound phone calls and…