Administrative Assistant

For over 130 years, we have pioneered groundbreaking science. Today we are driven by continuous innovation to develop breakthrough medicines, vaccines, and technology. Rooted in direct experience on the farm and in the clinic, we work hand in hand with our customers every step of the way. The Administrative Assistant provides high‑level administrative support to the Site Director at a dynamic Animal Health manufacturing site, requiring exceptional organizational skills, strong communication, professional discretion, and the ability to manage multiple priorities in a fast‑paced environment.

• Leadership Support
  • Manage complex calendars, schedule meetings and cross‑functional coordination, and coordinate travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Serve as liaison between leaders and internal/external stakeholders.
• Coordinate confidential personnel matters, including hiring processes, onboarding, performance documentation, and HR interactions.
• Site Coordination
  • Support site‑wide communications and initiatives led by the Site Director.
  • Assist in planning and executing site events, town halls, and leadership visits.
  • Maintain awareness of site operations to anticipate administrative needs.
• Administrative Operations
  • Manage interview scheduling, expense reports, purchase orders, and other administrative transactions.
  • Maintain organized filing systems (digital and physical) for Site Leadership Team documentation.
  • Track and follow up on action items and deadlines.
• Project Support
  • Assist with special projects and initiatives as assigned by leadership.
  • Compile data and prepare summaries or reports for executive review.

• Education
  • High school diploma or equivalent required.
  • Associate’s or Bachelor’s degree preferred.
• Experience
  • Minimum of four (4) years of administrative experience (or equivalent), preferably supporting senior leadership.
  • Proven ability to manage calendars for multiple professionals, including complex scheduling, time‑zone coordination, and prioritization.
  • Experience with calendar and scheduling tools including Outlook/Exchange, Google Calendar, Calendly, Doodle.
  • Strong proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint). Ability to manage shared drives, Teams channels, and structured digital filing systems.
  • Excellent written and verbal communication skills.
  • Experience with event planning and coordination (internal town halls, onsite or offsite functions, investor meetings, client events).
  • Experience with expense reporting and budget tracking: reconciling credit card statements and submitting reports.
  • Experience with travel and expense tools including Concur, Expensify, SAP Concur.
  • Strong decision‑making and judgement ability: prioritization under ambiguity and shifting priorities; screening requests and protecting executive time; ability to make low‑to‑medium impact decisions independently.
  • Demonstrated experience handling confidential and sensitive information with discretion and integrity.
  • Experience preparing materials for board meetings and understanding governance processes.
  • Strong time management and problem‑solving abilities.

• Experience supporting directors or multi‑leader teams.
• Comfort operating in dynamic environments such as manufacturing, pharma/biotech, engineering, or corporate operations.
• Demonstrated ability to streamline processes, improve workflows, and introduce organizational efficiency.
• Strong initiative and ability to work independently with minimal supervision.

• This is an on‑site role at a manufacturing facility.
• May require occasional flexibility in hours.

The Salary Range For This Role Is $54,400 - $85,600.

Benefits include medical, dental, vision, health care and other insurance benefits for employees and families; retirement benefits including 401(k); paid holidays; vacation; and compassionate and sick days.

The successful candidate will be eligible for annual bonus and long‑term incentive, if applicable.

Shift: 1st - Day

Travel Requirements: 10%

No relocation support.

No visa sponsorship.

Valid driving…