Executive Administrative Assistant

Haven Services, LLC is seeking a highly trusted and detail-oriented Executive Administrative Assistant – Legal, Human Resources, Marketing, Customer Service & Administration to provide executive-level administrative and operational support to the General Counsel, with a dotted-line partnership to Human Resources, Marketing, Customer Service, and executive leadership.

This role serves as a critical partner supporting executive workflow management, legal and HR administration, leadership communications, workforce initiatives, and organizational consistency across all Company locations. The ideal candidate demonstrates exceptional judgment, organizational excellence, professionalism, and the ability to manage highly confidential information in a fast-paced, multi-location environment.

We offer competitive pay, outstanding benefits, and 100% employer-paid medical premiums.

Employment with Haven Services comes with excellent perks! Major health benefits are available on the first of the month following your start date. Paid Time Off, paid holidays, and 401(k) with company match begin immediately upon hire.

• Competitive salary and performance-based incentives.
• Opportunities for professional growth and advancement.
• A collaborative, supportive work environment.
• Medical Insurance choice of HDHP with HRA & HSA or PPO
  - Company offers 100% coverage of Employee'sHDHP Premium!
• Dental and Vision Insurance
• Company provided Life and Disability Insurance
• 401(k) with Employer Match
• Employee Assistance Program
• Paid Time Off, Paid Holidays, floating holidays

• Provide high-level executive administrative support to the General Counsel and executive leadership.
• Manage calendars, meeting coordination, travel arrangements, expense reporting, and executive scheduling priorities.
• Prepare executive correspondence, presentations, reports, agendas, meeting materials, and meeting minutes with professionalism and accuracy.
• Coordinate leadership meetings, executive communications, and cross-functional administrative activities.
• Serve as a trusted administrative resource managing sensitive communications, deadlines, and competing priorities

• Maintain organized and audit-ready legal files, agreements, contracts, regulatory documentation, and confidential business records.
• Assist with document preparation, execution, routing, version control, and signature coordination.
• Coordinate administrative activities with internal stakeholders and external legal counsel as needed.
• Maintain strict confidentiality and professionalism regarding legal, employee, and executive matters.

• Partner with Human Resources leadership on administrative support related to employee relations, policy administration, investigations, compliance documentation, and workforce initiatives.
• Assist with preparation of HR-related reports, executive summaries, presentations, and leadership communications.
• Support secure handling and organization of confidential employee records and documentation.
• Assist with administrative coordination related to onboarding, training initiatives, and leadership development programs.

• Provide executive-level administrative support for Marketing leadership and brand initiatives.
• Coordinate presentations, reports, meetings, communications, and marketing workflows.
• Support trade shows, sponsor ships, company events, and promotional activities,including logistics and vendor coordination.
• Manage branded materials, promotional items, uniforms, business cards, and marketing requests.
• Assist with fleet branding, decal coordination, and vendor communication.
• Maintain marketing asset libraries, templates, logos, photos, videos, and brand standards.
• Support brand rollouts, acquisitions, integrations, and community engagement initiatives.
• Assist with marketing-related projects and administrative support as needed.

• Provide executive-level administrative support for Customer Service leadership and customer experience initiatives.
• Coordinate reporting, presentations,…