Shop Reception​/Fleet & Maintenance Coordinator

Employment Opportunities

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Sublette County Road & Bridge is seeking a highly organized and dependable professional to serve as our Shop Reception / Fleet & Maintenance Coordinator
. This position plays a critical role in keeping our fleet, equipment, and daily operations running smoothly in support of county roads and infrastructure.

This is a front-line administrative position within a fast-paced public works environment, requiring strong communication skills, attention to detail, and the ability to multitask.

Position Summary

The Shop Reception / Fleet & Maintenance Coordinator serves as the central point of contact for shop operations. This individual will coordinate fleet scheduling, maintenance tracking, parts ordering, and administrative support for mechanics and supervisory staff.

Key Responsibilities

Fleet & Equipment Coordination

• Schedule preventive maintenance and repairs for county vehicles and heavy equipment
• Track service intervals, work orders, and maintenance history
• Coordinate equipment availability with supervisors and field crews
• Monitor downtime and assist with fleet utilization reporting

Maintenance & Work Order Management

• Create and manage shop work orders
• Maintain accurate records of repairs, inspections, and compliance documentation
• Assist with warranty tracking and vendor communication
• Support safety and regulatory documentation (DOT, inspections, etc.)
• Order parts, tools, and shop supplies
• Maintain inventory levels and track usage
• Coordinate with vendors for pricing, delivery, and returns
• Assist with purchase orders and budget tracking

Reception & Administrative Support

• Serve as first point of contact for shop visitors, staff, and vendors
• Answer phones and direct inquiries appropriately
• Maintain filing systems (digital and physical)
• Assist leadership with reports, data entry, and administrative tasks

Qualifications

• High school diploma or equivalent required
• Administrative experience preferred (public works, fleet, or mechanical environment a plus)
• Excellent organizational and time-management skills
• Ability to communicate effectively with mechanics, operators, vendors, and the public
• Ability to maintain confidentiality and professionalism
• Competitive salary (DOE)
• Full benefits package
• Paid leave and holidays
• Stable, year-round employment serving the community

How to Apply

For more information or to apply, please contact:

Billy Pape

Or pick up an application in person at:
Sublette County Road & Bridge
9522 State Hwy 191
Pinedale, WY 82941

Sublette County is an Equal Opportunity Employer.