Administrative Assistant

Job Description

Primary Responsibilities:

• Perform clerical tasks in an accurate and timely fashion according to accuracy and department standards.
• Perform other work-related tasks as assigned.
• Comply with all NOV Company and HSE policies and procedures.

Facility/Group Specific Responsibilities:

• Performs general clerical duties to include but not limited to: answering phones, copying, scanning, mailing, uploading documents, and directing visitors
• Collects mail and scans to DH AP email
• Verifies general PO and freight invoices to backup paperwork to ensure readiness to process for payment
• Verifies pricing on rework invoices and makes sure they have been maintained
• Handles GL coding for utilities and freight invoices
• Emails for approval on all utilities and freight
• Maintains/Receives all general PO's ensuring all required documentation has been received
• Work vendor statements weekly
• Uploads documentation into Rig Docs
• Uploads environmental information into Enablon
• Assist with maintaining HSE documentation and files
• Runs and works reports assigned as necessary
• Completes assignments received from Office Manager using established processes and procedures
• All other duties assigned by the Office Manager

Education & Experience

Qualifications:

• High School diploma or equivalent
• Internal promotion preferred but not required

Job Requirements:

• Interact with personnel in other departments
• May be required to work extended hours through week or weekends due to company needs
• Maintain the work environment as outlined by the Office Manager
• All other duties assigned by Office Manager

Behavioral

Competencies:

• Must be self-motivating
• Must be able to work with various personalities

Technical

Competencies:

• Must be proficient in Microsoft programs