Elementary School Administrative Assistant

Elementary School Administrative Assistant

Wilson and Outlying Schools 201 Working Days From 08/14/2026-06/25/2027 Insurance and Retirement Benefits  School Year Salary Starting At $55,462/Year
* Exempt, DOE Compensation Package Can Be Found Here

Reports To:

Building Administration

Position

Description:

Provide and maintain an orderly and efficient office that creates a positive environment for members of the school community and general public. Support the overall school climate and district vision to ensure a thriving learning environment. This position is based out of Wilson Elementary School, but supports our outlying elementary schools in secretarial needs as well. Some travel may be required.

Essential Job Functions:

• Monitor Aesop daily report and communicate needs to the substitute coordinator and building administration.
• Maintain daily records of substitutes, leaves, illnesses and other staff related data.
• Orient and assist substitutes to their assigned duties.
• Maintain staff contact lists, emergency information, phone trees and assemble emergency procedures for staff in case of closure, or other emergency.
• Arrange and follow up with work orders for repair of any and all office equipment as necessary.
• Perform usual office routines and practices including, but not limited to, telephone procedures, messages and copying.
• Process all requisitions and purchase orders for staff in accordance with school budget.
• Will perform and support school budgeting and ordering processes.
• Enter all credit card transactions on Intellilink card processing system.
• Post all cash receipts to the accounting system and deposit them to the bank.
• Run regular budget reports for building principal and help to support district objectives.
• Assist students and staff with all first aid related items in the absence of the nurse.
• Assist students and staff on initial contact with their varying needs.
• Coordinate student activities such as: winter sports, swimming, tennis and after school programming.
• Coordinate building and facility usage with staff and custodians.
• Manage school specific website communications and events.
• Sort and distribute all school communications and mail.
• Create, maintain, and monitor school informational bulletin boards.
• Assist PTO, parents and community with events, questions, and requests.
• Coordinate student transportation needs and changes with the transportation department.
• Other duties as assigned.

Powerschool (Student Information System) Responsibilities:

• Ensure complete and accurate student registration and update changes in enrollment status.
• Ensure completeness and accuracy of student demographic information.
• Create student cumulative folders.
• Maintain student schedules and records.
• Reconcile student attendance on a daily basis.
• Process student requests in a timely manner.

Professional

Qualifications:

• High school graduation or equivalent.
• Ability to work with various personality types.
• Ability to follow and successfully complete written and oral directions.
• Ability to maintain a high level of confidentiality relating to staff and student information.
• Ability to communicate clearly and positively with various members of the school community.
• Strong secretarial skills and office operations including, but not limited to, typing, filing, operation of office equipment, phone handling, and working with the public.
• Computer skills should include working knowledge of Microsoft products and Google suite.
• Also necessary is the ability to quickly become proficient at working with the district student information system and bookkeeping systems.
• Basic accounting experience is a plus.
• Possess sound emotional judgment.
• Strong organizational skills that enable multitasking and prioritization in order to meet deadlines.

Physical Demands:

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones; to tolerate noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
• Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Lower Body Mobility: bend at waist; stoop; sit for prolonged periods of 1 hour.
• Strength: to lift, push, pull and/or carry objects which weigh as much as 15 pounds on an occasional basis; to lift, push, pull and/or carry objects which weigh as much as 25 pounds on an occasional basis.
• Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.
• Mental Requirements: read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; understand, apply and interpret information; math skills at a high school proficiency level; the ability to process…