Finance and Administrative Coordinator

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Wyoming, Evansville, WY, US

7 days ago Requisition

Salary Range: $22.75 To $24.75 Hourly

Your Role in Our Mission

The Finance and Administrative Coordinator serves as the primary on-site Finance team contact for Food Bank of Wyoming and supports daily operations through financial administration, office coordination, onboarding support, vendor coordination, and administrative tasks. This position partners closely with the Food Bank of the Rockies team in Aurora, CO to maintain accurate financial processes, support employee onboarding and engagement, coordinate office resources, and ensure compliance with organizational financial policies and grant requirements.

What You’ll Do

Finance

• Coordinate accounts payable and accounts receivable functions for Food Bank of Wyoming, ensuring transactions are accurate, timely, and compliant with organizational policies.
• Process and deposit all organizational funds, including donations, agency payments, and other revenue sources.
• Complete daily deposits, secure funds appropriately, and prepare deposit reports for submission to the Aurora Finance team.
• Enter and reconcile daily donations within organizational databases and prepare monthly reconciliation reports.
• Maintain accurate financial records and documentation to support audits, grant compliance, and reporting requirements.
• Track, prepare, and submit invoices for USDA and other government grants, collaborating with Development, Programs, and Sourcing teams to ensure compliance with funding requirements.
• Assist Development and Finance teams with financial documentation required for grant tracking and reporting.
• Process agency payments and prepare monthly agency account statements.
• Review agency accounts regularly and follow up on delinquent or outstanding payments.
• Submit and code invoices through Concur, obtain required approvals, and monitor payment status.
• Support staff’s monthly expense reports for organizational purchasing cards, including receipt reconciliation, expense coding, and documentation of missing receipts.
• Train and support staff in Concur and related spend management processes, including expense submission, receipt documentation, coding expectations, and approval workflows.
• Manage CERES-related financial tasks, including Hunger Relief Partner accounts and donation reconciliations.
• Assist the Aurora Finance team with special projects and other accounting support as needed.
• Monitor expenses against approved budgets, maintain accurate supporting records, and elevate budget questions or variances to the appropriate Finance or leadership team member.
• Ensure the proper retention and disposal of confidential records and sensitive information.
• Adhere to all organizational policies, financial controls, and compliance standards.

People & Culture and Office Administration

• Support employee onboarding activities by coordinating orders for business cards, identification badges, nameplates, branded apparel, and employee welcome materials.
• Manage the intake and ordering process for employee uniforms, branded clothing, promotional items, and organizational swag.
• Assist in scheduling and coordinating new employee orientation activities, including site logistics, materials, onboarding communications, and coordination with the People & Culture team.
• Coordinate with the Information Technology (IT) department for new employee equipment and system access.
• Manage office and kitchen supply procurement, inventory tracking, organization, and purchasing to ensure adequate resources are available for all departments.
• Develop and maintain…