Circuit Court Chief Clerk - Lincoln County - Kemmerer

The Lincoln County Circuit Court seeks to hire a Chief Clerk to administer the operation and procedures of a Circuit Court. At a supervisory level, this position prepares and processes court documents, performs judicial procedures, and works with the court case management system as well as assists with the accounting and financial records of the court. Work is performed under the general supervision of the judge.

The Lincoln County Circuit Court presides over misdemeanor, small claims, civil forcible entry and detainer cases. It also issues protection orders. The Court is in a cozy town in western Wyoming known as the birthplace of the JC Penny department store. While traveling in Lincoln County, you can expect to find a few ghost towns and Fossil Butte National Monument.

In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.

This position supervises Circuit Court Clerks and is responsible for implementing rules and procedures set forth by the Circuit Court Judges and Supreme Court and in accordance with State statute. Essential functions of this position include the following:

• Responsible for operational and administrative direction and supervision of the court. Oversee and maintain the court records and the flow of work processed through court in a timely and effective manner.
• Plan, organize, and coordinate the work of assigned employees; make hiring decisions and ensure new employees receive proper training; prepare performance evaluations; make recommendations to the judge for performance related employment actions.
• Analyze court dockets and operations to develop processes that will improve case management and court services. Establish rules, procedures and/or standards which best achieve a productive workforce.
• Manage the court schedule to ensure proper staffing coverage. Review and approve leave requests and weekly timesheets.
• Manage the court’s jury operations including the efficient use of state and citizen’s time and resources.
• Supervise and maintain records for auditing, docketing, statistical and historical retrieval.
• Resolve problems and questions regarding work methods and processes presented by employees.
• Provide training to clerks on Circuit Court operations. Review the work of other clerks to assist with training and ensure procedures are being followed.
• Prepare and administer the court budget for the state and county.
• Monitor expenditures to ensure compliance with budget allocations. Approve invoices and submit for payment.
• Prepare fiscal reports including statistics, calendars, disposition charts, and data related to the cases before the court.
• Manage court bank accounts in accordance with established guidelines.
• Supervise other related accounting and financial activities conforming with internal auditors’ requirements.
• Attend regular Chief Clerk meetings. Stay up to date on court policies and procedures. Communicate changes to staff and ensure compliance with new or revised policies and procedures.
• Authorize access to court records.
• Perform quality control audits to ensure accuracy of court records.
• Complete and maintain an accurate filing system.
• Maintain, liaison and coordinate court operations with representatives of allied government agencies.
• Calmly resolve disputes with angry and irrational customers, both in person and on the phone.
• Manage court fixed assets and…