Director, Operations

Description Position Summary

The Director of Operations is primarily responsible for directing the overall functions of Operations. Responsible for the control, management, and operating efficiencies at Adapt Health service locations including although not limited to Medical Equipment Technicians, Dispatch, Respiratory, Warehouse, Inventory Management, Compliance, Facility. Budget oversight of inventory managing cost of goods, CAPEX related to the inventory management and staff.

Assure competency of all staff members; assist in formulating budget, evaluates department performance versus budget and takes appropriate action to remain within budget guidelines. Maintain efficient and effective department operation while requiring compliance with all state, federal and local regulatory laws, standards, and protocols.

• Promote the mission, vision, and values of the organization.
• Responsible for direction of all departments and staff to ensure organizational goals are met.
• Implements processes and procedures to ensure that all activity is recognized by proper entry in to the Brightree system and that all sales orders are clean and ready for confirmation.
• Monitors and Directs the daily routing activity to ensure delivery frequencies & geographic routing is in place at each location.
• Works with each location to effectively identify appropriate stock levels per location to minimize inventory balances.
• Ensures monthly physical inventories are completed, are accurate and are on time, approving authority for Purchase orders for locations.
• Tracks and ensures Concentrator Checks are current.
• Audits to ensures Lot / Serial numbers are tracked correctly in Brightree documentation.
• Directs cross branch transfers to reduce the need of vendor purchasing on slow moving products in branch locations.
• Responsible for training and communication of all operational process changes to location staff members.
• Maintains accurate data and provides reports as requested by management.
• Participates in surveys made by authorized governmental agencies.
• Trains, mentors, and coaches branch staff on warehouse operations, i.e., locators, par level management, bar code scanner integration.
• Participate in performance improvement initiatives and ensures all locations are always ACHC compliant ready.
• Works with local branches to assist in Customer concern investigations, reports & resolutions.
• Works with local branches as a corporate liaison to assist in understanding and obtaining company goals.
• Create and implement “Branch Internal Field Office Audit” & work with Branches on getting and staying compliant.
• Fleet Management as well as manages company location(s).
• Develop and maintain working knowledge of current HME products and services offered by the company.
• Formulate a teaching plan based upon identified learning needs and evaluate effectiveness of learning.
• Serve as a liaison between administration, patients, physicians, and other healthcare providers.
• Ongoing, effective communication with staff and administrative team.
• Ensure effective maintenance of records pertinent to personnel and operation of the department.
• Prepare reports regarding services, i.e., utilization, performance improvement, service data, outcome data, productivity, including long term capital budget and short-term operation budget.
• Demonstrate the ability to be flexible, organized and function under stressful situations.
• Maintain a good working relationship both within the department and with other departments.
• Ability to plan and organize orientation and in-service training for department staff members and participate in guidance and educational programs.

Job Title:

Director, Operations

FLSA Classification:
Exempt

Department:
Operations

Rev Date: 09/20

Reports To:

Vice President

Approved by:
Human Resources

• Ensure compliance with federal, state, and local legal and professional requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; advising management on needed actions.
• Maintain patient confidentiality and function within the guidelines of HIPAA.
• Complete assigned…