Assistant Billing Specialist

Industry

General Contractor / Construction Manager

Billing Manager / Project Accountant

The Assistant Billing Specialist supports the billing and accounting by assisting with invoice preparation, billing documentation, data entry, and record maintenance. This role is ideal for someone who is detail-oriented, organized, and eager to build experience in billing and accounting processes. The position works closely with internal teams to help ensure invoices are accurate, complete, and processed on time in accordance with company procedures.

• Assist with the preparation and processing of recurring invoices and billing applications
• Enter billing and cost data into accounting or project management systems
• Review invoices and supporting documents for accuracy, completeness, and proper coding
• Help organize and compile billing backup documentation as required

• Assist in reviewing vendor and subcontractor invoices or payment requests
• Track receipt of required documentation, such as lien waivers or insurance certificates
• Communicate with internal teams and external partners to help resolve missing or incorrect billing information

• Maintain organized electronic and physical billing files
• Assist with tracking billing status, retainage, and payments
• Support reconciliation efforts between billing records, contracts, and job cost information
• Help ensure billing activities align with contract requirements, company policies, and internal procedures

• Assist with preparing basic billing and status reports for internal use
• Respond to routine billing-related questions from internal team members
• Provide general administrative support to the billing and accounting team as needed

• Associate’s degree in Accounting, Finance, Business, or a related field preferred
• Relevant coursework or practical experience may be considered

• Prior experience in an office, accounting, or administrative role preferred
• Exposure to billing, invoicing, or accounting processes is a plus

• Proficiency in Microsoft Excel, Adobe Acrobat and some comfortability with A.I.
• Familiarity with accounting or project management software is helpful but not required
• Strong data entry and document organization skills

• High attention to detail and accuracy
• Willingness to learn and follow established processes
• Good written and verbal communication skills
• Ability to manage tasks and deadlines with guidance
• Dependable, organized, and team-oriented

• Office-based role with close interaction with accounting and operational teams
• Standard business hours with occasional additional time during billing cycles
• Supportive team environment with opportunities to learn and develop skills

Interested candidates can send their CV/resume to