Deputy County Clerk

Deputate Responsibilities and Accountabilities

Deputies will assist personally or cooperatively with co-workers in the processing, organizing, and completion of all duties, responsibilities, and obligations of the County Clerk as described in Wyoming statute.

The County Clerk is an elected position (four‑year term). The County Clerk’s duties include but are not limited to: filing and maintaining public records of all documents and maps relating to real property in Platte County, creating auto titles, filing liens, processing payroll, tracking fixed assets of the county, processing accounts payable, releasing public records and issuing marriage license. In addition, the County Clerk serves as the Chief Election Officer and the Chief Budget Officer of the County.

The County Clerk is also the clerk to the Board of County Commissioners, and as such is tasked with preparing and disseminating their agenda, producing minutes for all meetings, corresponding on behalf of the board, and completing research projects upon the board’s request.

A Deputy County Clerk may be assigned any duties to effectuate the duties of the County Clerk in general.

Candidate must have completed high school or a GED equivalent program and must speak, read, and write English at a level necessary for satisfactory job performance. They must also successfully execute principles and practices of public relations, cashiering, operate standard office machines and equipment. Applicants will be trained to operate specialized office software systems.

A strong candidate will possess excellent time management, superior verbal and written communication skills, have experience managing multiple tasks at various stages, possess excellent organizational skills, and show the ability to provide quality customer service to all customers.

It is desired, but not required, that candidates for the position have experience in public service, or in a public‑facing job that involves involvement with the public.

Some of the office duties and required transactions contain information of a confidential nature (ie: voter registration information, personnel information, and vehicle title information). Respect for confidentiality in the County Clerk’s Office is a requirement. Deputies may consult with co‑workers regarding a customer’s confidential matters for the purpose of ensuring. Discussions should take place in the workplace and not be audible to the general public.

You should never discuss an employee’s or a customer’s business with family or friends.

• Operating a variety of office machines and equipment such as desktop computers, scanners, phones, adding machines, postage machines, copy machines, and election equipment, as needed.
• Reviewing a variety of documents related to processing of auto titles, liens, recordings, marriage licenses and voter registration.
• Accepting payments for services; issues receipts.
• Issuing vehicle titles using computer software.
• Filing various types of liens using computer software.
• Recording and indexing land documents.
• Issuing marriage licenses using computer software.
• Processing mail according to current office procedures.
• Physically filing documents for various retention periods. Some documents are required to be retained forever, some are required to be retained until reviewed and some are required to be retained until they are no longer in effect.
• During election season, Deputy County Clerks will also issue absentee ballots, receive absentee ballots for processing and reconcile ballots totals.

• Assisting the County Clerk or Deputies with various duties at their request.
• Balancing cash receipts and records as well as making necessary deposits.
• Becoming a notary public (the County pays for the license fee, notary stamp and journal. Employees who are notary publics may purchase Errors & Omissions Insurance at their discretion and personal cost).
• Assisting with a variety of financial functions such as: accounts payable, grant reconciliation or accounts receivable (for those accounts not…