Finance and Administrative Coordinator

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Wyoming, Evansville, WY, US

5 days ago Requisition

Salary Range: $22.75 To $24.75 Hourly

• Coordinate accounts payable and accounts receivable functions for Food Bank of Wyoming, ensuring transactions are accurate, timely, and compliant with organizational policies.
• Process and deposit all organizational funds, including donations, agency payments, and other revenue sources.
• Complete daily deposits, secure funds appropriately, and prepare deposit reports for submission to the Aurora Finance team.
• Enter and reconcile daily donations within organizational databases and prepare monthly reconciliation reports.
• Maintain accurate financial records and documentation to support audits, grant compliance, and reporting requirements.
• Track, prepare, and submit invoices for USDA and other government grants, collaborating with Development, Programs, and Sourcing teams to ensure compliance with funding requirements.
• Assist Development and Finance teams with financial documentation required for grant tracking and reporting.
• Process agency payments and prepare monthly agency account statements.
• Review agency accounts regularly and follow up on delinquent or outstanding payments.
• Submit and code invoices through Concur, obtain required approvals, and monitor payment status.
• Support staff’s monthly expense reports for organizational purchasing cards, including receipt reconciliation, expense coding, and documentation of missing receipts.
• Train and support staff in Concur and related spend management processes, including expense submission, receipt documentation, coding expectations, and approval workflows.
• Manage CERES-related financial tasks, including Hunger Relief Partner accounts and donation reconciliations.
• Assist the Aurora Finance team with special projects and other accounting support as needed.
• Monitor expenses against approved budgets, maintain accurate supporting records, and elevate budget questions or variances to the appropriate Finance or leadership team member.
• Ensure the proper retention and disposal of confidential records and sensitive information.
• Adhere to all organizational policies, financial controls, and compliance standards.

• Support employee onboarding activities by coordinating orders for business cards, identification badges, nameplates, branded apparel, and employee welcome materials.
• Manage the intake and ordering process for employee uniforms, branded clothing, promotional items, and organizational swag.
• Assist in scheduling and coordinating new employee orientation activities, including site logistics, materials, onboarding communications, and coordination with the People & Culture team.
• Coordinate with the Information Technology (IT) department for new employee equipment and system access.
• Manage office and kitchen supply procurement, inventory tracking, organization, and purchasing to ensure adequate resources are available for all departments.
• Develop and maintain professional relationships with suppliers, vendors, and service providers, including requesting, collecting, and submitting all required documentation to the Aurora Finance team to establish and maintain approved provider status.
• Maintain accurate records, filing systems, and office documentation.
• Handle confidential information with discretion and care, ensuring the privacy and respect of employees, volunteers, partners, donors, or others.

The Finance and Administrative Coordinator demonstrates the following core competencies in daily practice:

• Instills Trust: Demonstrates the highest level of integrity, discretion, and professionalism when handling confidential information, financial records, and sensitive employee data. Builds trust through consistent follow-through, transparency, accountability, and ethical decision-making
• Collaborates: Collaborates effectively across departments and teams to achieve shared goals, foster positive working relationships, and support…