Payroll and Benefits Specialist

Payroll and Benefits Specialist:
Full Time

Job Category: Human Resources

Requisition Number: PAYRO
001324

• Full-Time
• On-site

Showing 1 location

Wyomissing, PA 19610, USA

We're seeking an experienced Payroll & Benefits Specialist to oversee payroll processing, benefits administration, HR systems, compliance reporting, and employee support. Join a mission-driven team dedicated to excellence and service.

Summary of Responsibilities:

Responsible for managing and processing multiple payrolls with accuracy and timeliness while ensuring compliance with applicable laws and regulations. Collaborates closely with HR management and internal departments to support payroll functions, employment law compliance, and benefits administration. Maintains confidentiality, prepares detailed reports for management and audits, ensures data integrity in HR systems, and supports system upgrades and testing. Provides employee guidance on payroll matters, verifies benefit eligibility, and offers backup support for HR Generalist duties, contributing to a compliant and efficient HR operation.

Essential Functions/Duties:

• Prepares and finalizes weekly and bi-weekly payrolls for the assigned entities of the company.
• Responds to payroll inquiries and requests within established guidelines. Provides guidance and educates employees as needed to resolve pay or time discrepancies and ensure payroll is accurately processed.
• Develop a close working relationship with internal partners such as the Finance team, IT, etc. To quickly resolve issues and handle special requests.
• Ensures the privacy, security, and confidentiality of employees and potential employee information received and distributed via written or verbal communication.
• Uses Ulti Pro payroll processing system to produce accurate and timely payroll.
• Ensures compliance of current applicable local, state and federal wage and hour and payroll laws and regulations.
• Prepares weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, PTO and IPA accruals based on lifetime hours and/or years of service, tax deductions, benefit deductions, etc.) for management, and ensures accuracy of data.
• Prepares reports as required by auditors for the annual audit of financial records and the 403(b)-retirement plan.
• Prepares the annual census file and other documentation that may be required for the IRS Form 5500 on The Highlands 403(b) Pension Plan.
• Facilitates management and employee understanding of payroll procedures.
• Maintains human resource management system records and compiles reports from the database. Ensures data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities within the HRMS. Supports upgrades, patches, testing and other technical projects as assigned.
• Reviews and approves employee eligibility for benefit plans, may review benefits with employee and processes enrollment, cancellation, or changes. Separation of duties with HR Generalist.
• Maintains and distributes list of new and cancelled employees under each benefit plan and verifies benefit billing accuracy and processes for payment.
• This individual will also provide back-up support for HR Generalist (vacation coverage, ).
• Participate in and complete all required ongoing training, including monthly online and in-person training, annual skills competencies education, and role-specific certifications, to ensure continued competence and adherence to organizational and regulatory standards.

Required Skills/Abilities:

• Comfortable and agile working with technology;
  Proficient in MS Office and other applications
• Ability to function in a fast-paced environment, with competing priorities and deadlines
• Strong analytical, assessment, and problem-solving…