Senior Accountant -II

The Senior Accountant is an onsite position and has key responsibilities for award setup and budgeting, post-award management, financial reporting and reconciliations and audit and compliance. Performs professional work related to maintaining federal, state, and general fund financial information. This position is responsible for all aspects of assigned federal, restricted state, and other funds including performing advanced technical work to ensure compliance with rules and regulations, managing timely and accurate postings and reconciliations of general ledger accounts, assembling and maintaining records of revenue and expenditure reports for governmental reimbursements and report filing.

The Senior Accountant prepares accurate and timely financial statements with multiple funding sources and service components and assists the Financial Grant Manager in related work as apparent or assigned.

• Ensure compliance of assigned grants and special funds with federal and state rules and regulations and grant requirements. Monitor fiscal compliance of sub-recipients and ensure adherence to grant requirements. Monitor compliance with funding restrictions and ensure compliance with Exhibit D’s, NOAs (Notifications of Awards), and all Virginia Department of Behavioral Health and Developmental Services (DBHDS), federal, and other funding guidance as applicable.
• Perform timely and continuous analysis and reconciliation of assigned grants and special funding revenues and expenditures using the Agency’s accounting system, Webgrants reimbursement system, the Electronic Health Record (EHR), and/or other Agency financial systems. Maintain accuracy of financial data by identifying any errors in a timely manner and preparing corrective actions for review. Ensure there are no inappropriate or unallowable expenditures and suggest corrective action as needed.
• Prepare financial reimbursement requests for timely submission to DBHDS & federal reimbursement systems, including eligible expenditures calculation with supporting documentation for all expenses. Responsible for entry and management of reimbursement requests to DBHDS and federal grantors into the Agency’s accounting system, ensuring timely receipt of funds and timely follow-up of any discrepancies. Prepare journal entries for submitted reimbursement requests and journal entries for payments received from reimbursements requested.
• Prepare financial reimbursement requests for timely submission to grantors for non-DBHDS and non-federal funding, including eligible expenditures calculation with supporting documentation for all expenses. Responsible for entry and management of reimbursement requests into the Agency’s accounting system, ensuring timely receipt of funds and timely follow-up of any discrepancies. Prepare journal entries for submitted reimbursement requests and journal entries for payments received from reimbursements requested.
• Responsible for preparing accurate and timely financial reports for assigned grants and special funds required by grantor. Responsible for preparing periodically required reporting for funds for DBHDS programs, adhering to required reporting frequencies.
• Responsible for monitoring spending trends and regularly reporting to programs the balances in each grant to ensure unspent funds during the period of performance are minimized. Responsible for managing cash flow related to assigned grants and special funds by meeting deadlines and time frames for preparation of reimbursement requests and/or invoices, journal entries, and financial reporting.
• Actively participate in the financial development and management of grant and special revenue budgets, including reviewing pre- and post- award budgets to ensure the budget aligns with grant guidelines and restrictions. Responsible for maintaining the Agency’s share drive database of Notice Awards and will assist the Financial Grant Manager in reconciling and closing out grants and special funds.
• Participate in the financial statement audit by preparing audit work papers for assigned grants and special funds. Perform internal audits of programs and/or procedures related to…