Warehouse Operations Associate

Shift 1 (United States of America)
Warehouse and Distribution Coordinator

Job Description Position Summary The Warehouse & Receiving Coordinator is responsible for coordinating daily warehouse and receiving activities to ensure the accurate, safe, and efficient flow of materials throughout the facility. This position serves as a key link between Receiving, Inventory, Purchasing, Production, Quality, and Logistics.

The ideal candidate is a hands-on, highly organized individual who can effectively balance physical warehouse responsibilities with system transactions, documentation, inventory control, and cross-functional communication. This position requires strong attention to detail, a sense of urgency, and the ability to identify and resolve issues before they disrupt operations.

Essential Duties & Responsibilities Receiving & Incoming Material Coordinate and process all incoming material and deliveries.

Unload trucks and safely move materials using forklifts and other material-handling equipment.

Verify incoming shipments against purchase orders, packing slips, and other receiving documentation.

Inspect shipments for visible damage, shortages, overages, or incorrect material.

Accurately complete receiving transactions within the ERP system.

Properly identify, label, and route received material to the appropriate warehouse, inspection, production, or staging location.

Coordinate with Quality when material requires incoming inspection or additional review.

Communicate receiving discrepancies promptly to Purchasing, Quality, Logistics, and other appropriate departments.

Maintain organized receiving and staging areas and prevent material from remaining unidentified or unprocessed.

Warehouse & Material Control Maintain accurate inventory locations and ensure material is properly identified and stored.

Pick, stage, and deliver materials required for production, assembly, customer orders, and other operational needs.

Perform material movements and system transactions accurately and in a timely manner.

Support cycle counting and physical inventory activities.

Research and assist in resolving inventory discrepancies.

Monitor warehouse locations for incorrect, unidentified, damaged, or misplaced inventory.

Maintain FIFO or other required material-rotation practices where applicable.

Assist with Kanban, safety stock, and point-of-use inventory replenishment.

Maintain clear aisles, designated storage locations, and an organized warehouse environment.

Identify opportunities to improve warehouse space utilization and material flow.

Order Picking, Packaging & Shipping Support Pick material accurately according to sales orders, work orders, transfer requirements, or other documentation.

Verify part numbers, quantities, condition, and documentation before material leaves the warehouse.

Package and protect parts and equipment appropriately for movement or shipment.

Assist with palletizing, wrapping, strapping, labeling, and other packaging requirements.

Stage completed orders in designated areas for shipment.

Support outbound shipping activities as required.

Coordinate closely with Logistics to ensure material is ready when scheduled for shipment.

ERP & Inventory Transactions Accurately complete receiving, inventory movement, picking, staging, and other warehouse transactions within the ERP system.

Research transaction discrepancies between physical inventory and system inventory.

Maintain accurate material locations and inventory records.

Review open receipts, incomplete transactions, and other exceptions requiring follow-up.

Ensure warehouse transactions are completed promptly so inventory information remains reliable for Planning, Purchasing, Production, Sales, and Logistics.

Coordination & Communication Serve as a primary point of coordination for warehouse and receiving activities.

Communicate material shortages, receiving issues, damaged material, inventory discrepancies, and other concerns promptly.

Work cross-functionally with Purchasing, Production, Scheduling, Quality, Customer Service, Sales, and Logistics.

Prioritize incoming and outgoing material based on production and customer requirements.

Follow up on open issues through…