Executive Administrative Assistant

Job Overview

AV (Aero Vironment) Defense & Interagency Services Business Unit (DISBU) is searching for an Executive Administrator to support the VP, DISBU and Division Leaders. This position is located on-site in Dayton, OH. Principals only need to apply; NO agencies, please.

• Assisting in the coordination, planning and execution of a variety of activities and events (local and company-wide).
• Coordinate meetings, travel, conference calls and expense management.
• Perform administrative duties for an individual, department or business unit.
• Create and edit documents, generate reports, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Greets and provides general support to visitors.
• Ensure presentations and conference rooms are prepared prior to meetings.
• Perform other job‑related duties as assigned.

• Bachelor’s degree in a related field.
• 7 years administrative experience; prefer experience supporting a senior member of management.
• Excellent written, verbal and presentation skills with a keen eye for detail and accuracy.
• Excellent organizational, analytical, critical thinking skills.
• Proven ability to manage priorities, workflow and respond to changing priorities, and work well under pressure.
• Excellent interpersonal skills with high energy, positivity and professionalism.
• Experience working in a fast‑paced, changing environment.
• Must be able to collaborate and interact effectively with diverse individuals and teams.
• Self‑starter with the ability to work under minimal guidance and direction.
• Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
• Willingness to work outside regular business hours as needed to support business needs.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and other relevant software applications, with the ability to quickly adapt to new technologies.
• Professional demeanor and ability to defuse emotional situations in a calm manner.

Salary range: $64,500 - $91,350.

This position requires access to information subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). Applicants must qualify as a U.S. person under the ITAR and the EAR, or a person approved for an export license by the governing agency. A "U.S. person" is a U.S. citizen, U.S. lawful permanent resident (green card holder), or a protected individual such as a refugee or asylee.

Some positions may require current U.S. citizenship due to contract requirements.

• Medical, dental, and vision coverage.
• 401(K) with company matching.
• 9/80 work schedule and paid holiday shutdown.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans.

Aero Vironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.