Probation Coordinator

Probation Coordinator

Under the general supervision of the Chief or designee, duties include but are not limited to; data entry, court entries, preparation of offender files & case flow, maintaining files, background checks, criminal histories, answering phones, preparation of court schedule, processing mail, and DNA/drug testing, coordination, development and maintenance of the Job Readiness Program, Internship and Volunteer program, forensic evaluation process, maintains monitored time client caseload, and conducts investigations on judicial release motions, sealing of record and certificate of qualification of employment.

Position Status:
Classified

Time of Work:
Monday-Friday 7:30 A to 4:00 P

Classification:
Full-Time, Non-Exempt

Office:
Adult Probation Department

Pay: $18.38 per hour
* pay not negotiable

· Performs a variety of office support activities requiring routine decision-making.

· Preparation and notification of court schedule.

· Prepares various correspondence, forms, and documents, such as letters, memos, notifications, and court documents.

· Retrieval of files for Court.

· Establish and maintain offender files.

· Creates and maintains filing systems for files, correspondence, and other documents.

· Purges old files and relocates to storage.

· Photographs offenders and performs background checks.

· Sorting and distribution of mail.

· Performs DNA/Drug Testing as needed.

· Report any irregularities or problems to the immediate supervisor.

· Present a professional, polite, and helpful demeanor to the public as their first point of contact.

· Provide support for probation sections as needed.

· Preparation of Court Entries/Terminations as needed.

· The ability to work well with co-workers and maintain professionalism.

· Provides culturally competent services to clients, the public, and colleagues in a manner that is sensitive to the service population and socioeconomic characteristics.

· Interview clients for pre-screening of services.

· Develops, maintains, and promotes the Job Readiness Program and maintains active and effective partnerships with Job & Family Services.

· Develops, assists, maintains, and promotes community service programs.

· Develops, maintains, and promotes the Greene County Adult Probation Department internship and volunteer program.

· Coordinates programming and registration for evidence-based programs, Theft Clinic, and Thinking for a Change.

· Assist and maintain Chief, Deputy Chief, and Probation Officer schedules.

· Assists in the forensic evaluation process, including scheduling and providing collateral information to the forensic center for competency, sanity, and minimum treatment evaluations.

· Maintains monitored time caseload of clients.

· Conducts investigations on sealing of records, certificates of qualification of employment, and judicial release of applicants.

Additional duties as assigned by Judge, Chief, or designee Performs Related Duties as Required

Required Qualifications:

Paralegal Certification or Associate's Degree in Criminal Justice related field, and one (1) year of office experience;
Valid Ohio driver's license preferred;
State-issued .

Required Knowledge, Skills & Abilities (KSA's):
Knowledge of:

General office practices;
Court Regulations*;
Probation Rules and Procedures*. Skill in:

Data entry and correspondence, preparing routine reports; creating and maintaining filing system; using computers and related software applications; using office equipment such as telephones, copiers, and fax machines; communication; interpersonal skills with coworkers, supervisor, general public, and court staff; ability to exchange or convey information and to receive work direction; handling sensitive and confidential information. Ability to:

Follow specific instructions and guidelines; recognize safety warnings; ability to make sound and reasonable decisions; ability to prioritize and organize responsibilities; ability to write in a meaningful and legible manner; maintain accurate records.
* Developed after employment.

Equipment Used:
Computer;
Various Word Programs;
Office Machines; and the following software…