Accounting Coordinator

Accounting Coordinator @ West Valley School District

West Valley School District Administration Office - Yakima, Washington

Job : 5803243

Final date to receive applications: Jul 01, 2026 11:59 PM (Pacific Standard Time)

Posted: Jun 25, 2026 7:00 AM (UTC)

Starting Date: Immediately

Contract:

260 days a year – 8 hours a day

The Accounting Coordinator supports the Director of Finance in all fiscal and fiduciary duties for the school district as requested. Primary responsibilities for this role include grant claim processing/monitoring/oversight, monthly and year-end financial reporting, maintaining accurate fiscal records, and providing support and backup for staff as required.

Directly Report to: Director of Finance

Core Duties:

• Assist in preparing monthly:
  • Investments for all funds
  • Reconciliation of district financial records to Yakima County Treasurer’s monthly report for all funds
  • Grant Billings
  • Bank Reconciliations; processes replenishment for revolving fund
  • Journal entries for financial transactions; filing entries
  • Budget/financial reports for use of management, administrators, grant managers, department supervisors and Director
• Prepares and monitors district’s local, state and federal grant billings for reimbursement and accurate coding
• Monitors expenditures to avoid cost in excess of grant award less indirect allowances and ensures funding is spent within allowable time frames and processes close-outs; monitors EGMS for notifications and disburses
• Assists with processing grant revisions in EGMS, G5, and other platforms as required and/or requested
• Assists in monitoring the receipting of all revenues and the district’s accounts receivable process
• Applies regulations for compliance with grants from all source funding
• Applies procurement & bid laws for compliance
• Learns, maintains, and updates the district’s chart of accounts for accurate coding
• Serves as a resource person to district administrators in matters of business office operations and accounting procedures. Provides a wide variety of fiscal information
• Assists the Director of Finance with financial-related matters and reconciliations as requested
• Assists in the preparation of the budget and year-end
• Assists in providing back-up documentation for the State Auditors, OSPI, and other external audit personnel
• May prepare the annual SEFA with support from the Director of Finance
• Assists the Accounting Technician with the filing of Unclaimed Property
• Assists with calculating the Special Education Excess Cost Report as requested
• Assists with financial software support and questions
• Assists in overseeing the Capital Project Fund and monitors expenditures by project
• Reviews prevailing wage projects and files appropriate information with the state agency
• May review and audit payables as requested, and perform internal audits as needed
• Identifies and researches discrepancies with month-end, grants, or other potential issues
• Adds new vendors to the accounting system as requested, ensuring no duplicate records exist
• Assists Accounting Technicians with support as needed
• Assists with setting up Intouch Receipting buttons, account codes, items, terminals, and users as required
• Assists with Districts' Procurement Cards as requested
• Creates requisitions and Purchase Orders as requested
• Adds contracts to the district database as received
• Provides training and assistance to building secretaries and other district staff
• Maintains, organizes, and purges fiscal records in accordance with State Records Retention Manual
• Cross-train in other finance department positions
• Maintains positive working relationships with vendors, personnel, and official representatives
• Continues professional education of accounting practices for changes to accounting policies for compliance
• Attends training courses as available
• Maintains proper segregation of duties
• Performs other duties as necessary or as assigned

Qualifications:

• Minimum of five (5) successful years of experience in an accounting-related position (AP, AR, GL, Auditing, or Other)
• Grant experience with State and Federal Funding; working knowledge of OMB Uniform Guidance (2 CFR 200), the single audit act, SAO/Federal audits, and GAAP
• Exper…