Procurement and Travel Specialist

Job Details

Job Location:

Yakima, WA 98908

Position Type:
Full Time

Education Level: High School or GED

Salary Range: $24.00 - $27.50 Hourly

Travel Percentage:
Up to 25%

Job Shift: Day

The Procurement and Travel Specialist receives requisitions for purchases, generates purchase order documents, and places orders. They also coordinate staff travel by arranging lodging accommodations, calculating advanced per diem allowances, preparing required travel documents, and reconciling expenses. The Procurement and Travel Specialist provides technical support to the procurement process/system and must have the ability to effectively communicate and collect information from programs/departments on their purchasing needs, projects, and bid process to effectively utilize Catholic Charities and Catholic Charities Housing Services funds.

• Assists with agency vehicle reservation process, including distributing keys and collecting gas receipts
• Receives requisitions and analyzes for quality, specifications, and delivery requirements.
• Assign purchase order number and place order with appropriate vendor/contractor.
• Assists with ensuring vendors/contractors are verified through (Use the "Apply for this Job" box below)..gov
• Assists with preparing written bid requests to vendors/contractors and evaluating vendors/contractors through various objective performance measures
• Ensures purchase order documents are complete, filed, logged, and distributed to all appropriate programs/departments.
• Identifies ways to improve workflows and processes to increase efficiency.
• Assists with vendor entries, updates, status, documentation, and payment tracking in accounting system
• Reconciles monthly credit card statement
• Coordinates staff travel
  • Ensure all funder reimbursable travel expenses are coded and approved before any travel accommodations are reserved
  • Research and schedule hotel, flight, and ground transportation for overnight travel by staff and others such as job candidates and clients
  • Ensure all travel forms are filled out and approved before any reservation or booking is completed.
  • Assist with obtaining all funder prepaid travel, hotel, flight, and per diem documentation.
  • Review travel expense vouchers following staff overnight travel to ensure proper documentation, coding, and authorizations.
• Collects and distributes mail for the department
• Represents Catholic Charities in the most positive manner with other staff, administrators, vendors, customers and the community we serve.
• Perform other duties as assigned

• This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

• Associate’s degree in business administration or related field preferred
• High School Diploma, required

• 1 year of related experience required
• Knowledge and experience with computerized database systems
• Experience working with government contracts desirable

• Excellent written and verbal communication skills
• Experienced in Microsoft Office Suite

• Valid Washington State Driver’s license and minimum liability insurance required by WA State
• Must be deemed insurable by Catholic Charities’ liability insurance provider

• Being cleared by criminal background check and fingerprinting when required

Monday to Friday, 7:30-4:30

$24.00-$27.50 per hour, depending on experience

• 13 paid holidays, 12 days of vacation, 12 days of sick leave per year
• Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
• Retirement 403(b) Plan: employee contributions commence upon employment;
  Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
• Basic Life Insurance paid 100% by Catholic Charities
• Flexible Spending Account eligibility following 6 months…