Facilities Coordinator

Overview

Job Details

Job Location:

Yakima, WA 98908

Position Type:
Full Time

Education Level: High School or GED

Salary Range: $27.00 - $31.00 Hourly

Travel Percentage:
Up to 25%

Job Shift: Day

The Facilities Coordinator is responsible for coordinating and administering agency wide facilities operations, including fleet management, organizational safety and security activities, and emergency preparedness policies and procedures. This position supports compliance with Washington State Department of Labor & Industries (L&I) safety requirements and collaborates with leadership, finance, and program staff to maintain safe, functional, and compliant work environments across all agency facilities and transportation resources.

• Facilities Operations
  • Coordinate day to day facility operations to ensure buildings are safe, functional, and well maintained.
  • Assist with development and maintenance of facilities related policies, procedures, and resource manuals.
  • Coordinate with leadership and vendors regarding facility repairs, maintenance schedules, inspections, and service contracts.
  • Maintain accurate facility documentation, records, and compliance files.
• Fleet and Transportation Management
  • Maintain agency vehicle inventory records, including ownership or lease status, insurance, registration, and maintenance schedules.
  • Coordinate vehicle purchases or leases in collaboration with Finance and leadership.
  • Oversee routine vehicle maintenance and ensure staff adherence to vehicle use and maintenance policies.
  • Manage day to day administration of the electric vehicle program, including charging station scheduling, usage tracking, and other needed infrastructure.
  • Administer fleet fuel card program, including policy enforcement, training, usage tracking, and vehicle billings support.
  • Manage vehicle related invoices and maintain organized fleet documentation.
  • Coordinate agency vehicle checkout processes and communicate fleet changes to relevant departments.
  • Assist with development and updates of agency vehicle and transportation policies and staff training.
• Safety, Security, and L&I Compliance
  • Support and coordinate organizational safety and security activities, ensuring alignment with Washington State L&I requirements.
  • Assist with maintaining written safety programs, procedures, and required documentation.
  • Support Safety Committees by coordinating meetings, maintaining minutes, tracking follow up items, and reporting issues.
  • Assist in incident reporting, tracking, and documentation, including coordination of corrective actions.
  • Support safety related training for staff and managers, including required workplace safety topics.
  • Assist with coordination and documentation of safety inspections, drills, and corrective actions.
• Emergency Preparedness and Response
  • Assist with development, maintenance, and implementation of organizational emergency policies and procedures, including natural disasters, facility emergencies, and safety lockdowns.
  • Coordinate agency wide emergency drills and maintain related documentation.
  • Support communication and coordination with designated emergency responders and leadership during planning and preparedness activities.
  • Assist with training staff on emergency procedures and facility safety expectations.
• Training, Documentation, and Administrative Support
  • Assist with tracking safety related and facilities related training completion.
  • Maintain organized electronic and physical records for facilities, fleet, safety, and emergency preparedness activities.
  • Assist with audits, inspections, and reviews related to facilities, transportation, and safety compliance.
• Perform other duties as assigned.

Education

• High School Diploma/GED required
• Associate’s degree in Facilities Management, Business, Operations, or a related field preferred

Experience

• Two (2) years of experience in facilities coordination, fleet management, safety coordination, or similar operational role
• Experience working with safety programs, compliance documentation, or regulated environments preferred

Skills and Abilities

• Strong organizational and record keeping skills
• Ability to coordinate multiple projects and deadlines
• Strong…