Office Specialist Yakima County Clerk's Office

Office Specialist I-J23-U34-H

Regular

Non-Exempt (eligible for overtime)

Pay Range: $21.29 - $27.00 per hour (Teamsters Clerk-Clerical Pay Plan, B21, Step 1-13)

Hiring Range: $21.29 - $22.60 per hour (Teamsters Clerk-Clerical Pay Plan, B21, Step 1-4)

Job Closing Date:
September 14, 2026

Note:

This is a Teamsters-Clerk Clerical Contract Bargaining Unit position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Annually perform the annual ‘data load’ which consists of preparing and obtaining signed court orders, communication and coordination with the jury software vendor, local Technical Services Department and co-workers.

Prepare and disseminate the new yearly calendar with all the Jury Terms highlighted. Update Jury Terms in jury software for new year. Update Jury Sessions and mileage rates in jury software.

Provides input for assessment or reassessment as issues related to compliance are identified, as well as needed updates to forms or procedures.

Electronically summons prospective jurors. Compile electronic files for archival of each of the recurring summoning processes.

Prepares duplicate forms for lost summons, receives and organizes documents and electronic files from the summoning process for archival purposes.

Electronically prepare, disseminate and archive various reports and completed trial jury lists.

Provides case management functions for juror appearances related to jury trials. Electronically process daily attendance record of jurors in jury software and Excel software.

Records nightly outgoing phone message to include: juror reporting instructions / times / locations / safety reminders.

Ensures the legal eligibility for Jury service of individuals summoned, in accordance with State Laws. Ensures documentation is received which supports excusal from, or rescheduling of, jury service based on established local Court policies.

Makes personal inquiries either by phone, in person or by mail, as to prospective juror qualifications, requests for excusal or rescheduling; verifies civil rights status through criminal history; inquire about non-answered required questions related to juror qualifications.

Processes requests for excusal or rescheduling.

Verifies round trip mileage, performs accurate typing for data entry of mileages, address and name corrections.

Professionally and cordially communicates the findings to the Court(s) and prospective jurors informing them of their request status, role and responsibilities. Performs discretionary decisions to eliminate jurors based on review and interpretation of recommended judicial guidelines.

Maintains, organizes and provides day-to-day liaison functions on behalf of County Clerk, Courts and jurors in compliance with Washington State Law.

Physically performs in-person juror check-in at various courtroom locations, accounts for attendance and conducts public oration of first day welcome / juror video summary to groups ranging in size from 30-150 people.

Electronically assigns prospective jurors to specific cases or Court levels. Generate by printing, Case Reports:
Juror Alphabetical List, Juror Random List, Case Cover Sheet, and financial Case Reimbursement Sheet. Daily updates jury software with juror activity, case assignment(s) and case status. Electronically ends juror ‘service’.

Electronically re-populates software files for beginning ‘service’ dates / terms.

Communicate professionally, cordially and with tack to relay information and instructions to prospective jurors of what to anticipate, appropriate behavior and/or general instructions / guidelines.

Multiple times a month, updates jury…