Administrative Assistant 4 | CBCC

Administrative Assistant 4

Full Time | Permanent

Location:

Clallam Bay Corrections Center | Clallam Bay, WA

Salary Range: $4,633 - $6,299 Monthly

The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.

This recruitment is open to current DOC employees only.

The Washington State Department of Corrections (DOC) has a unique role for a highly organized administrative professional to serve as the Administrative Assistant 4 to the Superintendent of Clallam Bay Corrections Center (CBCC)! CBCC is a 900-bed maximum, close, and medium-security facility for adult male individuals.

As the Administrative Assistant 4, you will provide complex and confidential administrative support, office management, and secretarial services while supporting the Superintendent’s Office in overseeing financial management, policy, staffing, facility operations, incarcerated programming, and daily operations across living units and service departments, including Secured Housing.

Bring your organizational expertise and professionalism to a role that directly supports the leadership and operations of a complex correctional facility and contributes to DOC’s mission of enhancing community safety and positively transforming lives.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Administrative Assistant 4, some of your duties will include:

• Providing Administrative Support Superintendent which could look like:
  • Providing confidential administrative support for the Appointing Authority who, as part of their regular course of duties formulates, determines and effectuates management policies with regards to labor relation policies; prepares for and participates in collective bargaining; and administers collective bargaining agreements
  • Developing, coordinating, monitoring and/or facilitating the initiatives and projects assigned to or initiated by the Superintendent
  • Independently providing timely collation of, and composition of, information as needed for the Superintendent
  • Using independent judgement to compose written responses for correspondence and special projects
  • Developing, typing, transcribing, proofreading, and editing all office correspondence to include confidential correspondence ensuring context is in compliance with policies and procedures
  • Maintaining supervisory filing system for Superintendent’s direct reports (staff)
  • Attending meetings as the Superintendents representative providing information and reports conclusions to the Superintendent and other appropriate staff
  • Managing calendar, scheduling meetings, and committing the Superintendent’s time upon request
  • Managing travel arrangements, i.e. hotel and car reservations
  • Screening the Superintendent’s phone calls and visitors and returns phone calls
  • Facilitating the contact for all incarcerated-to-incarcerated correspondence requests
• Managing the Functions of the Superintendent’s Office
• Assuming responsibility as the CBCC Facility Logon r (LID) & Coordinator/Liaison for records retention
• Other duties as assigned

What we need (required qualifications):

• High School diploma or GED AND
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or other general administrative work.

Note:

Formal education will substitute year-for-year for experience.

What will make your application stand out (preferred qualifications):

• Experience supervising or leading the work of others.