Senior Administrative Assistant – Ophthalmology

## Administrative Assistant IIIApplylocations:
Seeley G. Mudd Building (College of Medicine) time type:
Part time posted on:
Posted 2 Days Agojob requisition :
JR108310

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:
* *** Health & Wellness:
*** Comprehensive medical, dental, and vision insurance, plus mental health support
* *** Work-Life Balance:
*** PTO, paid holidays, flexible work arrangements
* *** Financial Wellness:
*** Competitive salary, 403(b) with company match
* *** Professional Development:
*** Ongoing training, tuition reimbursement, and career advancement paths
* *** Additional Perks:
*** Wellness programs, commuter benefits, and a vibrant company culture
** Join Howard University and thrive with us!
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The purpose of the Administrative Assistant III position is to perform a variety of advanced/administrative support duties, serving as the primary administrative and operational support for the Chair of the Ophthalmology Department.  The Administrative Assistant III plays a critical role in ensuring the effective coordination of the department’s academic, clinical, and research activities. Acting as a central liaison, the Administrative Assistant III facilitates clear and timely communication between the Chair, faculty, staff, students, and external stakeholders, often handling sensitive or confidential information with the utmost discretion.

By combining strong organizational skills, attention to detail, and professional judgment, this position directly contributes to the department's smooth functioning and supports the Chair in advancing the department's academic mission, research goals, and patient care initiatives.  This position may be responsible for monitoring budgets and business affairs, personnel matters and interpreting policy and procedures.
** Nature and Scope:
** Internal contacts may include senior administrators, faculty, physicians, students, and staff.  External contacts may include vendors, consultants, and the public.
** Principal Accountabilities:
*** Compose and prepare correspondence as well as assist in writing and preparation of manuscripts, grants, questionnaires, journal reviews, presentations, reports, letters, and memos for the Chair’s review and signature.
* Read all emails and coordinate office communications ensuring openness and accuracy.
* Screen and provide telephone coverage for the Chair, Faculty, and administrative offices.
* Represent the Chair in meetings, take dictation, minutes, notes, and prepare a final copy for review and arrange department meetings.
* Create graphic brochures, posters, signs, labels for conferences, newsletters, invitations, and presentation slides.
* Assist the Chair with activities relating to the College of Medicine, the Hospital, and the University.
* Assist the Chair in the preparation of all faculty and staff evaluations and recommendations.
* Assist with all departmental development projects and continuing medical education conferences.

As an integral part of the Department of Ophthalmology, the principal duties and responsibilities of the Administrative Assistant III include, but are not limited to:
** Human Resources Administrative Responsibilities
*** Facilitate and compile New Hire documents.
* Prepare and compile faculty APT appointment/re-appointment documents.
* Maintain Attending Physicians on-call schedule.
* Coordinate physician attendance at community health fairs.
* Submit Attending Physicians leave slips.
* Maintain and distribute Attending Physicians license status.
* Assist and submit Attending Physicians OPPE and FPPE.
* Coordination of Attending and staff performance evaluations
* Submit Attending Physician Clinic and/or Private schedule changes.
* Coordinate Attending Physicians and staff work requests for facility maintenance or housekeeping.
** CME Symposia Responsibilities
*** Coordinate annual Alumni…