Associate Director - Facilities and Maintenance

Position Summary

Oversees facilities operations, construction management, and life-safety programs for Catholic Charities Housing Services (CCHS), affiliated organizations, and contracted third-party clients.

Provides strategic leadership for operations and maintenance of physical assets, including multi-family housing communities, office buildings, administrative facilities, community service facilities, vehicles, and related infrastructure.

Serves as Construction Manager and Owner's Representative for new construction, rehabilitation, preservation, infrastructure, and capital improvement projects, ensuring projects are completed on schedule, within budget, and in compliance with quality, safety, and funding requirements.

• Develops and implements facilities policies, procedures, preventative maintenance programs, and long-range capital replacement plans in collaboration with Asset Management to preserve facilities, building systems, grounds, vehicles, and infrastructure.
• Provides direct supervision, guidance, mentorship, and performance management to Facilities Managers responsible for multi-family housing and commercial/office facilities operations.
• Oversees maintenance, janitorial, groundskeeping, and contracted service operations throughout the CCHS portfolio.
• Conducts facility condition assessments and develops recommendations for repairs, replacements, rehabilitation activities, and capital investments with Asset Management.
• Works collaboratively with program staff to support organizational goals and protect physical assets.
• Travels regularly throughout the CCHS service area to inspect facilities, oversee projects, and support operational activities.

• Develops and manages departmental budgets, capital improvement budgets, project budgets, and lifecycle replacement schedules for facilities, equipment, and infrastructure.
• Manages major capital improvement, rehabilitation, preservation, infrastructure, and new construction projects, including development, procurement, scheduling, budget oversight, quality control, and closeout.
• Coordinates with architects, engineers, contractors, consultants, agencies, utilities, and funding partners; reviews contracts, change orders, payment requests, and closeout documentation; and ensures vendor performance and contract compliance.
• Reviews and approves invoices for construction projects, maintenance contracts, utilities, and facility-related expenditures.

• Ensures compliance with local, state, and federal regulations related to building codes, fire codes, ADA accessibility requirements, environmental regulations, and life-safety standards.
• Oversees workplace safety policies and procedures and ensures compliance with OSHA requirements.
• Oversees emergency preparedness, disaster recovery, business continuity, and incident response procedures.
• Coordinates investigations and response activities involving facility damage or emergency situations.
• Prepares reports, presentations, and recommendations for senior leadership, executive management, and the Board of Directors.
• Available after hours for emergency response, weather-related events, facility failures, or other urgent operational matters.

Performs other duties as assigned.

The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

This position is primarily administrative and supervisory, with regular travel to properties, offices, construction sites, and project locations. Physical demands include sitting, standing, walking, driving, using a computer and phone, attending meetings, conducting site inspections, walking uneven surfaces, climbing stairs, and observing active construction or maintenance activities. Occasional bending, reaching, kneeling, or lifting may be required during inspections or emergency response.

These physical demands are required with or without reasonable accommodation.

Education

• Bachelor's Degree in Construction Management,…