HR Specialist

HMA is the premier third-party health plan administrator across the PNW and beyond. We relentlessly deliver on our promise to provide medium to large-size employers with customized health plans. We offer various high-quality, affordable healthcare plan options supported with best-in-class customer service.

We are proud to say that for three years, HMA has been chosen as a ‘Washington’s Best Workplaces’ by our Staff and PSBJ™. Our vision, ‘Proving What’s Possible in Healthcare™,’ and our values, People First!, Be Extraordinary, Work Courageously, Own It, and Win Together, shape our culture, influence our decisions, and drive our results.

What we are looking for:
We are always searching for unique people to add to our team. We only hire people that care deeply about others, thrive in evolving environments, gain satisfaction from being part of a team, are motivated by tackling complex challenges, are courageous enough to share ideas, action-oriented, resilient, and results-driven.

What you can expect:
You can expect an inclusive, flexible, and fun culture, comprehensive salary, pay transparency, benefits, and time off package with plenty of personal development and growth opportunities. If you are looking for meaningful work, a clear purpose, high standards, work/life balance, and the ability to contribute to something important, find out more about us at:

At HMA, we believe that our people are our greatest asset and our People Operations team champions that mission. As an HR Specialist, you’ll bring hands-on and administrative expertise to a wide range of HR functions, including employee experience and onboarding, talent acquisition, payroll and benefit administration, compliance, Learning & Development, and operational excellence. You’ll play a vital role in shaping the employee experience, supporting our teams, and driving initiatives that align with our values and HMA business goals.

This role really focuses on modeling and elevating our People First culture. You’ll collaborate across departments to foster a workplace that’s inclusive, diverse, and rooted in respect and belonging. Whether you're streamlining HR processes, supporting recruitment efforts, or enhancing engagement programs, your work will directly contribute to a thriving, mission-driven organization that’s transforming healthcare through self-funded innovation.

• Support the Recruiting Program Manager by coordinating interviews, communicating with candidates, and helping deliver a positive candidate experience that reflects HMA’s People First values.
• Support HMA’s onboarding program by serving as an additional point of contact for new hires from offer acceptance through completion of onboarding activities, assist in scheduling and participating in new hire orientation sessions.
• Coordinate pre-employment requirements, follow up on equipment, system access, and survey completion, and help ensure new hires are prepared for a smooth Day One experience.
• Support I-9 verification and EEO data collection in accordance with applicable requirements and internal processes.
• Partner with IT, Payroll, Benefits, and department leaders to help confirm equipment, access, and training needs are completed timely.

• Provide administrative support to the Chief People Officer, Director of Human Resources, and People Operations team, including scheduling, document preparation, coordination, and follow-up.
• Create, maintain, and update the annual HR calendar and related planning documents.
• Support bi-weekly payroll processing by reviewing timecard readiness and following up on outstanding items.
• Support leave of absence processes, including tracking, follow-up, and employee communications as directed.
• Administer the quarterly recognition program through applicable systems and employee communications.
• Administer the Learning & Development Reimbursement Program by reviewing submissions, supporting policy adherence, and coordinating timely reimbursement processing.
• Maintain Smartsheet trackers and complete data entry updates as directed.
• Draft and distribute internal communication…