Care Team Assistant - Veteran's Unit

Operational Support - Administrative Assistant 2 (OA11)

Location:

Burridge Campus, Yarmouth, Nova Scotia.

Continuing Part Time (60%)

Position:
Commencing approximately November 24, 2025.

Final date to receive applications is 11:59pm, November 11, 2025.

Competition No. .

Salary range (prorated to 60%): $25,305.62 to $28,313.57 annually.

As part of the administrative team in Student Services, you are responsible for supporting the Assistant Registrar for the Burridge and Shelburne Campuses and Digby Learning Centre in managing student records. This involves using enterprise systems (e.g. People Soft) and tools to enroll students in programs and courses; process dropped courses; input grades, transfer credits, and milestones; and maintain current and historical student files.

It requires detailed knowledge of institutional records policies and procedures as well as a solid understanding of records management. You will also respond to walk‑in requests, phone calls, and electronic inquiries (e.g., email, live chat, instant messaging, online forms) related to programming and services at the College. You will provide support to special events such as Convocation, Orientation, Open House, and Get Started;

prepare a variety of letters efficiently and accurately; and print transcripts. You also will work collaboratively with campus and provincial teams, reflecting NSCC's Student Affairs integrated service delivery model.

• Providing basic administrative support such as filing, booking rooms, meetings, and general office support as needed
• Cross training with our Business Office to assist with cashiering and other financial tasks, especially during busy times.

• The minimum educational qualification for this position is a post‑secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years' (full‑time equivalent) recent and related experience in a fast‑paced office environment.
• Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, specifically Outlook, Excel, Sharepoint and Teams.
• Prior experience with People Soft (or other enterprise information systems) would be considered a key asset.
• Experience supporting/providing service to students, faculty, staff and prospective students would be considered a strong asset.
• Occupational experience that includes a front‑line customer service role in a post‑secondary institution would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.

• You demonstrate a commitment to equity, diversity, inclusion, accessibility and anti‑racism.
• You possess excellent interpersonal skills and can interact at all levels of an organization.
• You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skills in working with databases and Excel.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to working in a fast‑paced, deadline‑driven environment.
• You have proven records and information management skills and abilities.
• You demonstrate a strong commitment to excellence, accuracy, and timeliness, especially in terms of official communication, correspondence and information management.
• You are dedicated to life‑long learning and demonstrate professional curiosity in self‑driven learning activities.

We value Diversity and Inclusion The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous…