Reception and administrative Support |School

The Services required are set out as follows:

• Attend to walk-in visitors, parents, and students professionally.
• Answer and direct incoming phone calls and email enquiries.
• Manage the reception counter and maintain a welcoming environment.

• Handle incoming and outgoing mail, courier services, and deliveries.
• Maintain and update student, parent, and staff records as required.
• Prepare letters, notices, reports, and other administrative documents.
• Manage filing systems and ensure proper record keeping.

• Attend to students reporting sick or requiring assistance.
• Administering basic First Aid to students.
• Contact parents regarding student matters when required.
• Assist with the processing of student-related forms and applications.
• Support registration and enrolment-related administrative tasks.

• Coordinate booking of meeting rooms and bus.
• Monitor and maintain reception area supplies and stationery.
• Coordinate the arrangement, procurement, stock-taking, and inventory tracking of pantry supplies, first aid items, school uniforms, and other administrative or operational resources as required.
• Support school events such as setting up for meeting and school programmes.

• Monitor visitor entry and exit procedures.
• Ensure all visitors are properly registered and issued passes by the security.
• Report security concerns, incidents, or emergencies to the appropriate personnel.

• Liaise with vendors, contractors, and service providers.
• Coordinate off-site printing requests by receiving printed materials from vendors, verifying deliveries, and assisting with the distribution.
• Coordinate with teachers, department heads, and school leaders on administrative matters.
• Disseminate information to staff, students, and parents as instructed.

• Perform data entry and basic reporting.
• Assist with school surveys and administrative projects.
• Undertake any other duties assigned by the School Leader, Operations Manager, or Administration Manager.