Receptionist & Account Assistant | AR

Receptionist Cum Account Assistant
Salary: $2500 - $2900
Working Hours:Monday to Friday | 8:00am to 5:45pm

Location:

Yishun

Job Scope
Receptionist

• Greet and attend to visitors in a courteous and professional manner.
• Understand visitors’ needs and direct them to the appropriate person or department.
• Ensure the reception area is adequately covered during periods of absence.
• Offer refreshments to visitors when appropriate.
• Follow up with customers on daily collection arrangements.
• Organize and prepare completed items from Production for customer collection.
• Update the status of Work Orders on a daily basis.

• Prepare and issue sales invoices, debit notes, cash sales receipts, and delivery orders.
• Respond to customer enquiries relating to invoices, billing matters, and supporting documents.
• Manage and resolve e-invoice submission issues to prevent late charges, duplicate invoices, and billing discrepancies.
• Retrieve and download purchase orders from customer portals for billing and reference purposes.
• Update billing information on delivery orders and ensure all completed delivery orders are properly invoiced.
• Maintain and organize sales invoices, delivery orders, purchase orders, and other relevant billing documents.
• Scan and maintain Work Orders for the Sales Department, including both local and overseas orders.
• Prepare updates and reports on outstanding billing and delivery order issues for follow-up.
• Coordinate with the Sales, Production, and other relevant departments to resolve billing and documentation issues.
• Perform other administrative and ad-hoc duties as assigned.

Email:

Tan Yong Zhi (Jackson) | Reg: R

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279