Accounts Payable Specialist

Atrium is seeking on behalf of our client an Accounts Payable Administrator based in Yonkers, NY
.

A background check may be run only after a conditional offer is made, where permitted by law
.

Position:
Accounts Payable Administrator

Location: Yonkers, NY

Compensation: 60,000

The Accounts Payable Administrator is responsible for managing the accurate and timely processing of invoices, expenses, and vendor payments. This role ensures compliance with company policies, maintains accurate financial records, and collaborates closely with purchasing, sales, and operations teams to resolve discrepancies. The position requires strong attention to detail and effective communication skills to support financial accuracy and vendor relationships.

Must be legally authorized to work in the United States.

• Accurately convert purchase orders to vouchers and enter expenses into the system.
• Convert inventory returns to credit vouchers and ensure proper documentation.
• Code credit and debit memos to the correct general ledger accounts.
• Confirm and manage direct ship confirmations to maintain accurate records.
• Create new vendor profiles and process vendor credit applications.
• Communicate daily with sales, purchasing, and vendors to resolve issues.
• Manage vendor discrepancies through email and follow-up actions.
• Review the work of the Accounting Specialist for accuracy and compliance.
• Maintain accurate and timely “Unvouchered” and “RTV” reports.
• Verify quantities and pricing on PODs against vendor invoices and resolve discrepancies.
• Oversee management expense reports and address discrepancies with the CFO.
• Manage leases, update records, and communicate changes to relevant departments.
• Handle company DOT violations, tickets, and fines, ensuring accurate record-keeping.
• Run weekly check runs, mail vendor payments, and send positive pay spreadsheets.
• Maximize company profit by managing vendor discounts effectively.
• Perform additional administrative duties as assigned.

• Proven experience in accounts payable or a similar accounting role.
• Strong knowledge of general ledger coding and financial processes.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Ability to communicate effectively with internal teams and external vendors.
• Strong problem-solving skills and ability to work independently.

• Experience with P21 or similar ERP systems.
• Familiarity with inventory management and purchasing processes.
• Knowledge of vendor credit applications and rebate/co-op tracking.
• Ability to analyze expenses and identify cost‑saving opportunities.
• Experience managing leases and compliance‑related documentation.

• Associate’s degree in Accounting, Finance, or related field required;
  Bachelor’s degree preferred.
• Coursework in accounting principles and financial management.
• Continuing education or certifications in accounts payable or accounting is a plus.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.